Legal Secretary to Managing Partner

Join to apply for the Legal Secretary to Managing Partner role at JKZ LLP.

Requires 5+ years of recent experience as Legal Secretary, Legal Assistant or Administrative Assistant in a law firm or legal department, advanced proficiency with MS Office and a proactive work ethic. This position is to support the workload of the Managing Partner of the firm across the various practice areas she supports, namely, Trusts and Estates including Litigation. It is a very fast‑paced environment and job at hand can change at moment’s notice.

Flexibility is expected and the taking of initiative and being proactive is essential in this role.

• Filing Petitions and other documents with various courts
• Answering phones
• Scheduling client meetings
• Calendaring mediations, arbitrations, hearings, etc.
• Entering attorney time in practice management system
• Creating spreadsheets and presentations
• Running reports using the Firm's software
• Proofreading and document comparison
• Calendar management
• Booking and coordinating travel arrangements
• Expense reimbursement and reconciliation
• Additional projects as assigned

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5+ years recent experience in Trust and Estates including Litigation.

California Notary Public (preferred, but not required).

• Proficiency in Microsoft Office Suite, Outlook, Adobe, legal practice management and document management systems.
• Intermediate to advanced word processing skills.
• Proficiency in California Rules of Court and local rules.
• Solid command of English including excellent spelling, grammar, punctuation, form and style.
• Organized and detail oriented.
• Ability to communicate clearly and work well with a team and on your own.
• Positive attitude, intellectually curious, dependable and motivated.