Accountant, Accounts Receivable​/ Collections, Accounting & Finance

Accounts Payable

• Ensure disbursements and expense reimbursements are made in compliance with policies and procedures including three-way match has been performed, properly authorized and substantiated

• Ensure disbursements and Corporate Cards have required approvals and backups, are correctly coded, and processed in a timely manner

• Manages weekly check runs and off-cycle disbursement needs

• Provides vendor support and accounting assistance to other departments and responds to financial questions/concerns with excellent customer service

• Responsible for determining accruals and preparation of accrual entries at month-end

• Responsible for maintaining W-9s, W-8s, and preparing 1099 tax forms at year-end

• Provides superior customer service in advising vendors, providers, department heads, directors, and others on all matters related to disbursements and invoice and payment requests

• Monitors vendor database to ensure vendor, provider, and employee data is accurate

• Documents and maintains AP process workflow documents

• Makes recommendations to improve payment process
Accounts Receivable

• Facilitate collections on overdue receivables which includes customer contact either by phone or e-mail

• Effectively communicate customer account status with sales account managers and distributors

• Own the process for timely collection of all accounts receivable

• Timely posting and application of cash payments received to applicable invoices

• Closing Accounts Receivable records at the end of each calendar month

• Prepare collection estimates by week based on payment history for cash projections

• Manage and respond to customer inquiries and invoice disputes

• Revenue Management and Accounts Receivable oversight ensuring timely and accurate billing

• Enforcement of collection practices/guidelines and compliant approval for revenue adjustments and bad debt write-offs
Other Duties

• Other ad hoc projects, as assigned

• Assist with year-end audit
Education & Experience

• Bachelor's degree in Finance or Accounting

• 3 years Accounts Payable experience, experience using Oracle is preferred.

• Order to cash experience, with a focus on scalability of systems and processes for growth

• Excellent listening, written and verbal communication skills in order to work with customers and company personnel at all levels

• Organized and detail-oriented

• Effective problem-solving abilities and ability to multi-task