Administrative Assistant

The Fountain Group is currently seeking an Administrative Office Assistant for a prominent client.

Location:

San Fernando, CA.

Job Title:

Administrative Office Assistant. Pay Range: $19.05 – $25.83 per hour.

Employment Type:

Short term contract (potential to extend/convert based on performance/budget).

Location:

Onsite.

The Administrative Assistant provides clerical, administrative, and general office support to a department or group of professionals. This role requires frequent access to highly confidential information and files and demands a high level of professionalism, discretion, and organizational skill.

• Act as the first point of contact for the department, creating and maintaining strong working relationships while anticipating colleague and stakeholder needs.
• Maintain compliance with corporate and functional policies, procedures, and confidentiality requirements.
• Coordinate and support functional processes to ensure efficient departmental operations.
• Perform accurate data entry into functional databases and collaborate with other departments to maintain data integrity and reliable reporting.
• Plan and organize day-to-day workflows to ensure timely completion of assignments by coordinating projects and schedules across functional areas.
• Manage calendars and travel arrangements for department staff.
• Schedule, coordinate, and support meetings, including preparation of materials and follow-up actions.
• Manage general business office activities, including:
• Answering phones and handling mail and correspondence
• Preparing communications, contracts, reports, and presentations
• Data retrieval, archiving, and record maintenance
• Purchasing, travel coordination, and expense processing
• Perform other duties as assigned.

• High school diploma or equivalent required; associate degree or relevant coursework preferred.
• Previous administrative or office support experience preferred.
• Strong organizational, time-management, and multitasking skills.
• Proficiency with standard office software (e.g., Microsoft Office or equivalent).
• Ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills.

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