Transportation Coordinator

Overview

The Boys & Girls Clubs of Greater San Diego (BGCGSD or Club) CHANGES LIVES through quality programs and guidance in a safe, affordable and fun environment. BGCGSD’s mission is to inspire and enable youth to achieve academic success, build good character and responsible citizenship and make healthy lifestyle choices. We have been providing a safe, fun and positive environment with trained and dedicated professional staff.

Members are involved in age-appropriate activities based upon our three priority outcomes of Academic Success, Character Development and Healthy Lifestyles.

POSITION OVERVIEW

Under the supervision of the Maintenance Director, the Transportation Coordinator is responsible for overseeing and coordinating transportation operations for BGCGSD. This position manages daily bus routes and schedules, promotes member safety, and ensures compliance with all applicable bus operation laws and regulations.

Essential duties include providing technical guidance to drivers, coordinating required training and certifications, investigating and reporting transportation related complaints, and evaluating staff members performance. The Transportation Coordinator participates in the planning and coordination of transportation services to support organizational needs.

The Transportation Coordinator oversees all Club drivers and ensures compliance with legal requirements and BGCGSD policies. The position maintains accurate and up-to-date records, including vehicle maintenance reports, CHP certifications, vehicle registrations, driver documentation, and transportation and driver schedules. The role works collaboratively with Human Resources and the Safety Department to onboard new hires and ensure ongoing compliance with organizational policies and procedures.

1. VEHICLE MAINTENANCE AND REPORTING

• Communicates with the Maintenance Director regarding bus and vehicle repairs and preventive maintenance; monitors the status of repairs; and identifies and reports the need for additional drivers or equipment.
• Prepares and maintains a variety of records and reports related to routing, schedules, accidents and other transportation services, reviews daily time reports, bus records, fuel use and vehicle inspection records.
• Responds to driver-involved accidents; travels to accident scenes as needed; conducts internal accident investigations; gathers information and photographs; assists students and staff; obtains accident reports from the California Highway Patrol and local law enforcement agencies; and reports accidents to VP of Human Resources and Senior Management in accordance with organizational procedures.
• Inspect vehicle regularly to ensure compliance with safety standards; manage preventative maintenance schedules including oil changes and tire rotation, track vehicle mileage usage, alternative transportation, vehicle, and other related reports and records.
• Oversee vehicle repair records and driver files, ensuring all Club locations with transportation programs have the most current information. Maintain duplicate file in the Transportation office.
• Responsible for fueling Club vehicles and for maintaining fuel log of fuel purchases.
• Coordinate annual CHP Terminal Inspections for all locations and implement required corrections and obtain approval from the Maintenance Director.
• Maintain driver files in accordance with CHP requirements and track expiration date’s all required certificates.
• Coordinate orderly storage of vehicle parts and supplies. Oversee the orderly storage and inventory of vehicle parts and supplies.

2. TRAINING

• Trains, supervises, and evaluates the performance of assigned bus drivers; interviews and recommends selection of employees; recommends transfers, reassignments, terminations and disciplinary actions.
• Schedules and conducts a variety of training sessions for bus drivers, including behind-the-wheel training renewal courses for bus drivers.
• Coordinates with licensed School Bus Trainers to conduct mandatory annual refresher training for new school bus applicants.
• Observes driver performance during routes, provides feedback, and develops improvement plans as needed.
• Identifies…