Payroll Supervisor

Overview

POSITION SUMMARY: Ensures all payroll and time keeping processes provide accurate information for internal and external customers. Ensures time-keeping systems function smoothly. Ensures leadership and support to ambassadors regarding payroll functions.

ESSENTIAL FUNCTIONS:

• Accurately processes payroll on a bi-weekly basis for the entire organization.
• Compiles and prepares other payroll data such as retirement fund and insurance payments.
• Reviews and approves payroll deductions, including garnishments, levies, and voluntary payroll deductions.
• Designs and creates reports and statements using report writing software.
• Prepares pay vouchers for manual payments.
• Conducts training to new supervisors on how to use Payroll and Time & Attendance systems, and understand Wage and Hour regulations.
• Maintains vacation schedule, and vacation and sick pay accrual systems.
• Prepares advance vacation vouchers and keeps track of them.
• Enters data by department and accounting code to the general ledger payroll summary systems.
• Interprets company policies and government regulations affecting payroll procedures.
• Keeps abreast of new and/or changes in Wage & Hour laws and regulations, and brings them to the attention of the supervisor.
• Performs wage verifications of current and past employees.
• Reconciles 941s and W-3s to the general ledger quarterly and annually.
• Reconciles all payroll related balance sheet accounts monthly.
• Studies and standardizes procedures to improve payroll efficiency.
• Trains Payroll Specialist in all non-supervisory payroll processes and procedures to ensure a smooth-running and stable payroll system.
• Prepares monthly reconciliation of health, dental, life insurance, manual checks, retirement plan, disability plan, and with holdings and requests checks for monthly payments.
• Assists in administering COBRA through a third party vendor.
• Keeps track of Boot World Program.
• Performs all required supervisory roles of the position, such as interviewing, hiring, performance review, and disciplinary action if needed.
• Performs other miscellaneous duties as assigned or directed.

• Education: Associate’s degree from two-year college or technical school preferred.
• Experience: Minimum least three years related experience, with supervisory experience.
• Computer
  
  Skills:
  
  Computer skills. MS Office, internet, email. Experience working with Payroll, and Time & Attendance systems.
• Certificates & Licenses: Valid California Drivers’ License with driving record acceptable to Goodwill’s insurance.