Corporate Event Planner

Overview

Join Aya Healthcare, winner of multiple Top Workplace awards!

We are seeking a dynamic and experienced Corporate Event Manager to lead the planning, execution, and strategy of internal and client-facing events that elevate our company culture, employee engagement, and brand presence. This role is ideal for a seasoned professional with a passion for creating impactful, memorable experiences, and the organizational acumen to manage complex, large-scale, and VIP events across multiple locations.

The ideal candidate brings 5+ years of corporate event planning experience, with responsibilities in budget setting & oversight, managing vendors, theme design & menu curation. You are a strategic thinker, a positive thinker, team motivator, and a master of logistics who thrives in a fast-paced, high-energy environment.

Who We Are:

We’re a $8+ billion, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.

At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians, and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement.

When you join Aya, you’ll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.

• Lead the end-to-end planning and execution of a wide range of events, including internal team events, corporate-wide functions (e.g., quarterly awards, town halls), and client-facing activations.
• Oversee all logistical components of event management, including budgeting, staffing, timeline development, vendor coordination, and onsite execution.
• Ensure all events are planned and executed according to established timelines, from initial concept to post-event evaluation. Strictly adhere to deadlines, ensuring that all agreed-upon interdepartmental milestones are met on time.
• Maintain Standard Operating Procedures (SOPs), planning templates, and tracking systems to streamline event workflows and post-event analysis.
• Negotiate & secure appropriate approvals for all contracts, to ensure value, service quality, and alignment with company budgets and standards.
• Partner with Accounts Payable to audit and manage vendor payment.
• Maintain a detailed and up-to-date database of venues and vendors in San Diego and other key markets.
• Collaborate cross-functionally with Marketing, Operations, Finance and other teams to ensure cohesive and effective event experiences, including conference support.
• Ensure accurate financial documentation, budget tracking, and comprehensive post-event reporting.
• Conduct post-event evaluations and collect feedback to refine future event strategy and improve attendee satisfaction.

• 5+ years of corporate event planning experience.
• Proven track record of executing high-impact events with excellence and efficiency.
• Highly organized with strong attention to detail, time management, and the ability to balance multiple priorities and deadlines.
• Strong problem-solving and decision-making skills; ability to think creatively and strategically under pressure.
• Exceptional interpersonal and communication skills; able to influence and collaborate with a wide range of stakeholders.
• Adept at managing complex budgets, contracts, and post-event analysis with accuracy and accountability.
• Proficiency in Apple, Microsoft Office Suite, Zoom, Qualtrics, and  preferred.
• Willingness to work flexible hours, including evenings and weekends, as needed.
• Ability to travel (~25%) and access to reliable…