Department Leadership Project Coordinator

#137350 Department Leadership Project Coordinator

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

This position will work a hybrid schedule which includes a combination of working both onsite a minimum of three days per week on campus and remote.

Under general supervision, the Department Leadership Project Coordinator (DLPC) will provide high level administrative and analytical support to the Department Chair in the Department of Cellular & Molecular Medicine. Facilitate planning, coordinating, and implementation of initiatives. The DLPC will report directly to the Chair and manage the scope and timing of numerous Departmental projects to achieve desired organizational goals and benefits.

This role requires sound judgment, diplomacy and confidentiality in managing complex and highly sensitive matters.

The incumbent will play a key role in developing, coordinating, managing, and executing tasks and projects under the purview of the Department Chair. This will require the capacity to deal with diverse constituencies of all levels, a facility for multitasking, and a finely honed sense for problem solving and project management. The DLPC may work closely on projects designed to improve communication, faculty and staff engagement in department’s mission, quality, quantity, effectiveness or efficiency in operations, develop benchmarks or policies, and enable the Chair to better oversee the entire administrative/financial aspects of the Department.

Working collaboratively with all members of the department’s central administration team, the DLPC will also ensure that projects and initiatives stay on schedule and assist with complex change management strategy plans as necessary. The incumbent will manage searches for high-visibility roles in the Department and also oversee provider enrollment. This involves ensuring that the department is compliant with rules and regulations set by Academic Affairs.

This position is the designated administrative point of contact for the Department Chair and must demonstrate a high level of professionalism and diplomacy.

The DLPC serves as a key resource for faculty, staff, and departmental leadership. The incumbent is expected to address strategic issues and to resolve complex issues and situations, and provide guidance and insight. In addition, the position serves as a resource to search committees, and is an expert in understanding, interpreting, and implementing campus policies. The DLPC is often assigned work on a project basis and is expected to manage the entire problem-solving process, which includes researching and analyzing information, identifying and recommending potential solutions, and presenting the finished product in the form of a written recommendation or a completed project to the Department Chair.

The incumbent must work with a high degree of autonomy in a fast-paced work environment. The incumbent plays a critical role in managing the range of duties and responsibilities associated with the administrative functions in the Department.

Analyze problems and recommend options. Gather and analyze financial information. Participate in long range planning for the needs of the Department. Provide support for research and contract & grant administration. Assist with faculty and staff recruitment. Maintain confidential personnel files. Thorough knowledge of the academic activities, independently respond to a variety of information requests and disseminate information through interpersonal, telephone and electronic communications.

While performing duties, the incumbent must demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment.

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Performs other duties as assigned.

• Seven years of related experience, education/training, OR an Advanced degree in related area plus five years of related experience/training.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Strong interpersonal skills to effectively and…