Lead Legal Assistant

Overview

Location: San Diego, CA (In-office Attendance Required 3-5 days per week)

Schedule: Full-time, Monday–Friday

Compensation: $120,000 Annually / $57.69 per hour + benefits

Reports to: Firm Administrator / Managing Attorney

Rosing Pott & Strohbehn LLP (RPS) is seeking a highly experienced and organized Lead Legal Assistant (Process Development and Supervision) to:

• Provide case-related and professional support to designated RPS attorneys and paraprofessionals;
• Develop processes and procedures for the firm’s filing, calendaring, workflow, and case-handling processes and procedures ("Firm Processes"); and
• Implement the Firm Processes, with training, oversight, and supervision of RPS legal assistants regarding the same.

NOTE:

This role is hands-on and operational. You will support attorneys and staff while also leading standards, training, and quality control for the legal assistant team.

• This is a full-time in-office position in our San Diego office.
• Provide case-related and professional support to designated RPS professionals.
• Design and implement firmwide procedures for Firm Processes.
• Supervise the implementation and usage of Firm Processes by RPS legal assistants.
• Provide training on Firm Processes.
• Maintain reliable systems for calendaring, ticklers, court rules compliance, and internal deadline management.
• Serve as a subject-matter lead for e-filing platforms, formatting, document management, and service requirements.
• Train, mentor, and support legal assistants (both in-office and remote), with day-to-day guidance and oversight of work quality and consistency.
• Coordinate with Firm Administrator to improve case intake, task routing, workflow, status tracking, identify bottlenecks and risk areas, and propose solutions that improve accuracy, speed, and accountability.

• 7+ years of legal assistant experience (California litigation experience required, Arizona litigation experience preferred).
• Success building or improving workflows, SOPs, calendaring standards, or training programs.
• Strong knowledge of court filing/service practices and deadline management.
• Comfortable with supervision and giving clear direction, coaching, and quality feedback to peers.
• Proficiency with Microsoft 365, Net Docs, Foxit, Clio Legal Management, Clio Calendaring, Lawline, DMS, Arbitration, Federal, and State Court Filing Systems (Appellate Filings also preferred).
• High attention to detail, discretion with confidential information, and dependable follow-through.

• Medical/dental/vision benefits (as applicable), paid time off, paid holidays, bereavement.
• Professional development and training support.
• Included (free) on-site parking in a locked and attached garage.
• Team environment that values team based culture and sustainable workload management.

We are an equal opportunity employer and consider qualified applicants without regard to protected characteristics under federal, state, and local law.