Litigation Secretary

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Position Overview:

Join an international law firm as a Legal Secretary, where you’ll play a key role in supporting attorneys across litigation and transactional practices. This role is ideal for an experienced legal professional who excels in legal document preparation, case management, and providing high-level administrative support in a fast-paced legal environment.

You’ll work closely with attorneys and staff to ensure documents are flawlessly prepared, deadlines are met, and clients are well-supported throughout every legal process—from litigation to M&A.

Key Responsibilities:

• Draft, revise, format, and finalize legal documents and correspondence for both litigation and transactional matters (contracts, mergers & acquisitions, pleadings, motions, etc.)
• Manage attorney calendars, schedule court deadlines, and coordinate meetings, depositions, and client calls
• Prepare and file legal documents electronically with state and federal courts (including ECF filing)
• Provide trial support: organize exhibits, prepare binders, and assist with logistics
• Coordinate travel arrangements and process expense reports
• Screen and route telephone calls; schedule and manage video/audio meetings on behalf of attorneys
• Open and manage client matters including conflict checks, billing setup, and engagement documentation
• Proofread all outgoing documents to ensure accuracy in grammar, punctuation, and formatting
• Handle incoming and outgoing mail and correspondence, ensuring timely distribution
• Maintain organized electronic and physical filing systems
• Collaborate with other secretaries and departments to support firmwide objectives
• Enter attorney time records and ensure compliance with client billing guidelines

Qualifications:

Education & Experience:

• High school diploma or GED required; associate or bachelor’s degree preferred
• Minimum 5 years of legal secretary experience in a law firm setting
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Typing speed of 60+ WPM with a high degree of accuracy
• Strong knowledge of litigation procedures, discovery, and court filing systems (state and federal)
• Familiarity with transactional document processes a plus

Preferred Skills & Attributes:

• Detail-oriented with exceptional proofreading and formatting skills
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proven discretion when handling confidential information
• Ability to work independently, manage competing priorities, and meet tight deadlines
• Professional, courteous, and team-oriented attitude

• Seniority level
  
  Not Applicable

• Employment type
  
  Full-time

• Job function
  
  Legal and Administrative
• Industries Legal Services and Law Practice

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