Litigation Executive Assistant

Are you an experienced legal professional looking to take your career to the next level?
Patenaude & Felix, APC is seeking a full-time Litigation Executive Assistant to provide advanced administrative and paralegal support to our Legal Department and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued.

Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, and Washington
. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success.

• Health, dental, vision, and life insurance
• 401(k) plan with company match
• Paid time off and company holidays
• Mentorship and training from experienced litigation attorneys
• Opportunities for career growth within a well-established multi-state firm
• Collaborative and engaging team environment

• Draft, proofread, and finalize complex legal and corporate documents, including contracts, memoranda, resolutions, and correspondence
• Manage and organize legal files, databases, and contract repositories
• Coordinate contract review and approval processes, maintaining status reports
• Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials
• Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines
• Manage attorney calendars, meetings, and travel; coordinate cross-departmental and executive meetings
• Process invoices, track legal spend, and assist with billing matters for outside counsel
• Prepare presentations, reports, and dashboards summarizing departmental activities
• Assist with compliance, audit, and risk management initiatives
• Maintain discretion in handling sensitive legal and business information
• Provide mentoring or guidance to junior administrative staff
• Monitor leases, licenses, and onboarding/offboarding of attorneys

• Education:
  
  Paralegal Certification, Legal Studies, or related field
• Experience:
  
  4–6 years of progressively responsible administrative experience, including at least 2 years supporting an in-house legal department or law firm
• Skills:
  • Strong understanding of legal terminology, documents, and corporate processes
  • Exceptional written and verbal communication skills
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with contract management systems, e-billing platforms, or legal document management software
  • Excellent organizational skills and attention to detail
  • Ability to prioritize multiple projects and meet tight deadlines
  • High level of discretion, professionalism, and sound judgment

Full-time | Onsite | Monday–Friday

We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Litigation Executive Assistant role, please complete our 3-minute, mobile-friendly application
.

We look forward to meeting you!

All candidates may be required to complete a pre-screening tests as part of the hiring process.