Litigation Legal Secretary

Overview

We are seeking a Litigation Legal Secretary to join our client's Trust & Estates practice group. This role provides high-level administrative and litigation support to attorneys and paralegals, ensuring smooth case management and exceptional client service.

• Provide comprehensive administrative and litigation support to attorneys and paralegals in Trust & Estates matters.
• Manage complex calendars, schedule consultations, depositions, and client meetings.
• Prepare, revise, and proofread legal documents, including pleadings, agreements, and discovery responses.
• Draft correspondence, engagement letters, and assist with new matter openings.
• Coordinate and process filings in State and Federal courts, including electronic filing and service.
• Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical).
• Communicate professionally with clients, court staff, opposing counsel, and vendors.
• Track certified mailings, overnight deliveries, and manage document flow.
• Process invoices, check requests, and schedule conference rooms.
• Collaborate closely with paralegals to ensure smooth case management and workflow.

• Minimum 5 years of experience as a Legal Secretary in Trust & Estates or extensive civil litigation experience.
• Experience supporting 2–3 attorneys in a fast-paced environment.
• Strong knowledge of probate procedures (highly preferred).
• Proficiency in Outlook, Word, Excel, Docu Sign
  , and document management systems.
• Ability to prepare exhibit binders, trial/hearing materials, and maintain organized case files.
• Experience processing invoices, check requests, and scheduling conference rooms.
• Ability to track certified mailings, overnight deliveries, and manage document flow.
• Must be able to work late during trials.
• Strong organizational skills, attention to detail, and ability to maintain confidentiality.
• Excellent oral and written communication skills and interpersonal abilities.
• Ability to balance competing priorities and work independently or as part of a team.