Legal Secretary Lead

Job Type: Hybrid (3 days onsite, 2 days remote), Full-Time, Direct Hire

Compensation: $100K to $125K annually, commensurate with experience; comprehensive benefits package available

LHH is partnering with a boutique litigation firm in San Diego seeking a Legal Secretary Lead to support firmwide operations and elevate the performance of the legal assistant team. This role is ideal for a senior, hands‑on litigation assistant who excels at stabilizing workflows, implementing structure, and guiding peers through expertise. This is not a traditional management or disciplinary role; rather, success in this position relies on deep litigation mastery, emotional intelligence, and the ability to influence processes and people without hierarchy.

The Legal Secretary Lead will personally support up to two attorneys while designing and enforcing firmwide standards across calendaring, filing, deadline management, and workflow efficiency.

• Serve as the firm’s subject‑matter authority for filing, calendaring, workflow coordination, and deadline management.
• Design, implement, and maintain Standard Operating Procedures (SOPs), templates, and best practices for the legal assistant team.
• Maintain consistent systems for court calendaring, ticklers, court‑rules compliance, internal deadlines, document management, formatting, and e‑filing processes.
• Train, mentor, and support junior and mid‑level legal assistants—both in-office and remote—to ensure quality, consistency, and adherence to firm standards.
• Provide high-level legal assistant support to up to two attorneys, modeling best practices in workflow efficiency and communication.
• Serve as the go-to resource for e‑filing platforms, service requirements, document formatting, and litigation support tools.
• Reduce workflow inconsistencies that create inefficiencies for attorneys or impede case progress.
• Partner closely with the Firm Administrator to improve case intake, task routing, workflow visibility, and status‑tracking systems; identify bottlenecks and risk points; and recommend operational improvements to enhance accuracy, speed, and accountability.
• Maintain well-organized systems for deadlines, court rule tracking, and litigation calendars.

• 7+ years of experience as a litigation legal assistant or legal secretary required.
• Demonstrated success developing or improving workflows, SOPs, training programs, or calendaring systems.
• Strong knowledge of state and federal court rules, e‑filing procedures, service requirements, and deadline management.
• Proven ability to train, mentor, or guide peers in legal support roles.
• High emotional intelligence with the ability to lead without formal authority.
• Proficiency in Microsoft Word, Outlook, Adobe Acrobat, litigation support tools, and document management systems.
• Strong organizational, communication, and prioritization skills, with a proactive and solution‑oriented mindset.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers