Contract Administrator IV – IT Purchasing Specialist : Los Angeles, CA

Overview

CONTRACT ADMINISTRATOR IV - IT PURCHASING SPECIALIST
- Work location:

Los Angeles, CA.

Position

Description:

Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist who will provide planning, strategic recommendations, administration, and reporting for IT purchasing needs in support of the LACCD Bond Program.

• Minimum of 7 years of relevant experience
• Bachelor's Degree (4 additional years of experience can be substituted)
• Experience with procurement subject to California Public Contract Codes
• Familiarity with software licensing models (SaaS, subscription, perpetual)
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
• Ability to exercise judgment and discretion and to set priorities and manage competing demands
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
• Excellent communications skills, both written and verbal
• Ability to work in a fast-paced environment

• Experience with electronic bidding platforms, specifically Planet Bids
• Certificate related to Public Purchasing or Contract Management
• Knowledge of California Higher Education Codes
• Knowledge of California Community College Codes
• Experience with procurement and implementation of an ERP system (SAP, Oracle, Workday, etc.) at an agency of similar scale to LACCD

• Planning for a variety of IT-related purchasing needs of the Bond Program
• Effective coordination and communication with all stakeholders
• Strategic recommendations for IT purchasing solutions and best practices
• Compliance with all applicable legal requirements and LACCD policies/procedures
• Administration of the entire procurement process from preparing solicitation documents through contract execution, including any required action from the Board of Trustees
• Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders
• Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status
• Utilizing the District’s ERP (currently SAP), the Bond Program’s Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems
• Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize LACCD’s use of external contracts that are specifically beneficial for IT purchasing needs
• Any other tasks as needed under the direction of the Director of Contracts