Payroll Specialist

Payroll Specialist at Chosen Foods

Base pay: $70,500.00/yr – $75,000.00/yr

We’re seeking a highly accurate and detail‑oriented Payroll Specialist to process U.S. and Canada payroll, manage multi‑state garnishments, and support ongoing compliance. This individual will work heavily within ADP and collaborate with HR and Finance to ensure an exceptional employee experience.

• Process bi‑weekly payroll for U.S. and Canada employees using ADP.
• Review timecards, validate hours, and reconcile discrepancies prior to payroll submission.
• Maintain employee payroll records, including new hires, terminations, wage changes, and deductions.
• Manage multi‑state garnishments, ensuring compliance with each state’s requirements.
• Support compliance across multiple U.S. states and Canadian provinces.
• Process off‑cycle payments, bonuses, commissions, and retroactive adjustments.
• Serve as the primary contact for payroll inquiries, providing timely and professional support.
• Assist with year‑end payroll tasks including W‑2s, T4s, audits, and tax filings.
• Generate payroll reports and partner with HR/Finance on labor cost and compliance reporting.
• Coordinate payroll‑related components of benefits and retirement plans.
• Identify and recommend process improvements to streamline efficiency and accuracy.

• Bachelor’s degree in Accounting, Finance, Business, HR, or a related field (required).
• 3+ years of payroll processing experience, including multi‑state U.S. payroll.
• High attention to detail, strong confidentiality, and excellent analytical skills.
• Excellent communication and customer‑service skills.
• Experience using ADP Total Source (preferred).
• Hands‑on experience with Canadian payroll processes.
• Knowledge of federal, state, and provincial wage & hour laws.
• Familiarity with payroll‑related benefits and retirement plan administration (401k, RRSP, etc.).
• Proficiency in Excel (VLOOKUP, pivot tables preferred).

The physical demands described here represent those that must be met to successfully perform the essential functions of this job. The employee regularly sits; uses hands to handle or feel and talk or hear; frequently reaches with hands and arms; occasionally stands, walks, stoops, kneels, crouches, or crawls. The employee must be able to lift and/or move up to 15 pounds and occasionally up to 25 pounds.

Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work is performed in a temperature‑controlled office building with an open floor plan. The job operates in a professional office environment with a business‑casual dress code. This role will routinely utilize standard office equipment such as computers, phones, photocopiers, filing cabinets, and other office machines. Must be able to work in a fast‑paced environment.

This job description indicates in general terms the type and level of work performed as well as the typical responsibilities of employees in this classification and may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at‑will employment relationship between the Company and its employees.

We’re an equal‑opportunity employer to all, regardless of age, ancestry, color, disability, gender identity, gender expression, marital status, medical condition, race, religious creed, sex, sexual orientation, military or veteran status, national origin, and other protected categories. Chosen Foods values a diverse and inclusive environment where all employees can feel comfortable being their authentic selves.

Mid‑Senior level

Full‑time

Human Resources

Wholesale Food and Beverage