Payroll Specialist

Minimum Qualifications (Education, Experience, Skills)

• High school diploma or equivalent; HR Certification is a plus.
• 2 years of experience in a payroll position within an accounting or HR department.
• Working knowledge of California payroll administration, including time and attendance recordkeeping, or related transferable skills.
• Inductive and deductive reasoning skills; able to apply information logically to resolve problems and make recommendations.
• Effective organizational skills.
• Intermediate level PC and MS Office literacy.
• Professional writing and verbal communication skills.
• Member-first mindset; proven track record providing exceptional service.

The position of Payroll Specialist is responsible for administering the accurate and timely processing of employee payroll. This role will act as the primary point of contact for inquiries related to payroll and will provide guidance and solutions as appropriate.

• Serve as primary for administering all aspects of the full cycle payroll process including the timely and accurate submission of biweekly payroll and the processing of manual and termination checks.
• Serve as primary for review of payroll and payroll-generated reports to ensure accuracy and immediately surface any observations and concerns related to payroll to management.
• Responsible for processing all garnishment and withholding orders within required parameters.
• Serve as primary to complete monthly General Ledger reconciliations, addressing any outstanding items timely.
• Identify opportunities to streamline payroll processes and improve efficiency and discuss as appropriate with management.
• Submit payroll items to the designated members of the HR department for biweekly auditing related to payroll processing, employee account coding, and the active teller listing.
• Identify problems and provide solutions concerning timecards and payroll, answer inquiries, and enforce policies.
• Prepare final checks for distribution no later than the applicable final day of employment, except in the case of a resignation without notice.
• Responsible for processing all Verifications of Employment (VOE).
• Act as back up for weekly auditing of employee timecards to be used in the calculation of payroll.
• Serve as back-up for presenting timecard training to new hires and promoted managers.
• Act as primary point of contact for inquiries concerning payroll, responding to HR Help Desk tickets within identified SLA.
• Work with HR Generalist to track and monitor uncashed payroll checks for potential escheatment and report them to both Operations and Accounting.
• Stay up to date on payroll procedures to keep current with system updates and wage and hour updates.

• Assist other Human Resources staff, as necessary.
• Perform other duties as assigned.
• Stay abreast of any applicable legislative changes.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Monday-Friday: 8:00am/5:00pm

Full Time - 40 hours a week