Human Resources Administrative Assistant

Location:

Rancho Bernardo

Non-Exempt

On-site

Pay Range: $24-33 Based on experience

JOB SUMMARY: Provide administrative support, knowledge and guidance to employees, shareholders and third- party administrators through the employee lifecycle.



ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Maintain proper retention and storage all employee personnel and benefit files
• Serve the needs of employees and third parties by answering questions, providing information and addressing concerns
• Handle sensitive information with confidentiality and professionalism
• Audit HR related billing, records and reports
• Monitor recruitment portal and assist hiring managers with resume reviews, background and drug screening requests, interviewing, and/or scheduling applicants
• Update platforms providing HR resources
• Update and circulate reports
• Refresh job descriptions
• Provide Anniversary communications and gifts
• Process incoming EDD unemployment/disability requests
• Complete employment verifications in accordance with company policies
• Administer on-boarding process with all new hires
• Schedule HR related trainings and meetings
• Document COVID safety tracking
• Digitize records and manage files
• Prepare disciplinary documents for Management
• Craft HR communications

Competencies:

• Literate in English and Spanish is required
• High level of professionalism and confidentiality is required
• Must be able to understand different points of view, offer insight, deescalate conflict and provide objectivity
• Strong knowledge of MS Office, must know how to build spreadsheets and create formulas
• Excellent calendar management skills
• Able to prioritize and remain organized in a fast past environment
• Able to communicate simply and clearly with all levels, especially with sensitive information
• Ability to manage workload, meet deadlines and see assignments through to completion with minimal supervision
• Excellent interpersonal and communication skills, verbal and written
• High degree of accuracy, organization and attention to detail

Jerome’s Furniture provides a team-orientated retail environment. We also offer a competitive benefit package including:

• 401(k) Plan
• 401(K) matching
• Paid Vacation
• Paid Sick Days
• Paid Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Employee Discount Program
• Employee Buying Program
• Gym Re-imbursement Program
• Family Savings Account
• EAP program
• Minimum employment tenure required for most benefits.

Jerome's is a smoke and tobacco free environment.

Jerome's is a Drug Free Workplace, in as such, all prospective candidates are required to complete and pass a background check and drug screen as a condition of employment, and prior to employment.

Jerome's is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

All offers of employment made by Jerome's are contingent upon the successful completion of a background investigation and a pre-employment drug screen (which must be completed within 3 business days of any conditional offer of employment).

The existence of a criminal record is not an automatic or absolute bar to employment and a candidate’s criminal record will be considered individually based on factors such as the relationship between the job sought and the criminal offense, the timing of the offense, the nature of the offense, and any other relevant information.

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