Payroll Coordinator

Overview

Pacific Maritime Group, Inc. (PMG), headquartered in San Diego, CA. PMG provides marine construction, towing, crane barge, and heavy-lift services and dredging services emphasizing safety, efficiency, and reliability in all projects, and continues to set high standards in marine contracting and maritime operations.

This is a full-time,
on-site Payroll Coordinator role based in San Diego, CA. The Payroll Coordinator will handle the day-to-day operations of payroll processing, ensuring accuracy and compliance with legal regulations. Responsibilities include managing employee timekeeping data, preparing payroll by verifying accuracy and calculating wages, handling payroll-related inquiries, maintaining employee records. The ideal candidate will have experience with prevailing wage and Davis-Bacon wage determination.

• Calculate and process timecards and corrections, including calculating overtime, deductions, per diems, subsistence, fringe benefits etc. in accordance with company policies and State, Federal and Union laws.
• Manage & ensure employee data is correct in the payroll system, such as hours worked, new hire information, employee changes, promotions, deductions, etc.
• Administering regulatory requirements (e.g., garnishments, tax levies, support orders, and other adjustments to payroll as necessary)
• Process irregular, off cycle and manual checks, to include but not limited to, separation payments, severance agreement payments, litigation agreement payments, in accordance with state and federal guidelines.
• Daily update of payroll records and process routine changes to employee records.
• Review of timecards every Monday to verify everything is correct and for final review by the payroll specialist.
• Serve as liaison with ADP to help managers and employees with any questions/issues regarding ADP and to meet payroll deadlines.
• Trains new hires on job coding, transfers, clocking in and out rules.
• Ensure that the regular and prevailing wage/certified payroll is processed accurately, efficiently and in a timely manner.
• Verifying that sick leave and vacation balances are accrued and deducted with 100% accuracy for each pay cycle.
• Assists with time clock issues/entries
• Reconcile/audit W-2s at year end
• Trains new employees to use ADP clock in and out, transfers, job coding, time off submittal, etc.
• Other duties as assigned.

• 2+ years of payroll experience.
• Experience with prevailing wage and Davis-Bacon wage determination, Preferred
• Knowledge of the Department of Industrial Relations (DIR) rules and regulations, Preferred
• Experience with ADP payroll system, Preferred
• Experience in maritime industry is a plus
• High level of integrity; ability to maintain confidentiality
• Able to exercise maturity and sound judgment
• Excellent written and oral communication skills
• Excellent attention to detail, self-motivated, and proactive with the ability to execute tasks with minimal instruction
• Excellent time management skills with the ability to manage multiple tasks with strict timelines
• Ability to work independently and as a member of a cohesive, results-oriented team
• Computer Literacy advanced MS Office/Excel skills
• Ability to read and interpret documents including process, procedure, and manuals

• While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear
• The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Proper heat/cold tolerance, working in all weather conditions
• Exposure to prolonged periods of sitting and keyboard input
• Ability to work on a moving and uneven platform

$26.00-$30.00/Hr.

• Sick and vacation package
• Company PAID health benefits (medical, dental, vision and life insurance)
• 401K with Company Match
• Additional voluntary benefits like, FSA, Aflac products, additional life insurance, etc.
• Year-end bonus opportunity.

"Pacific Maritime Group is an equal opportunity workplace. We don’t just accept but we celebrate and support differences for the benefit of our employees. Pacific Maritime Group is proud to be an affirmative action employer."

Sick and vacation package and other benefits may be subject to eligibility and company policy.