HRIS - Rewards Analyst

Overview

This role provides technical, analytical, and administration support for multiple areas of our total rewards programs, including HRIS, deferred compensation, stock administration, and pension benefits. Responsibilities include data maintenance, integrity, and security, reporting and analytics, system configurations, vendor relationships, and regulatory compliance.

HRIS System (UKG)

• Provides end user front-line and daily HRIS data support, including managing data transactions and mass changes to employee-level data (new hires, terms, promotions, status changes), troubleshoots system and data issues, and coordinates resolution to meet departmental, corporate, and restaurant user needs.
• Performs daily audits to ensure data accuracy and integrity.
• Creates and maintains data imports to ensure compliance with federal, state, and local regulations.
• Partners with HRIS Manager to implement and test system changes and new functionality; develops and tests interfaces between HRIS and external vendors; setups and maintains system security, role-based permissions, workflow approvals, business rules, and platform configuration settings.
• Develops and maintains relevant HR strategic reports (i.e., turnover, staffing, headcount, demographics, etc.) and data analytics for dashboards using HRIS reporting tools and MS Excel. Audits report data for integrity and accuracy and effective presentation.
• Partners with HRIS manager on continuous improvement projects, including developing, recommending, and implementing innovative solutions, policy or program changes, data flow analysis, and researching functionalities.

Deferred Compensation

• Assists and supports the administration of Jack’s qualified 401k plan and non-qualified executive deferred compensation plan (EDCP), including preparing and transmitting bi-weekly and off-cycle wire transfers of funds to 401(k) recordkeeper, ensuring accuracy and timeliness for compliance.
• Responds to employee inquiries and directs employee to recordkeeper site as appropriate.
• Reconciles plan data for accuracy and ensures timely submission/reporting to payroll, accounting teams, and external vendor partners. Assists as needed with data requests for audit.

Stock Plan Administration

• Assists with stock administration activities using MSW/E
  * Trade Equity Edge Online (EEO) platform, including processes equity grants, option exercises, performance stock (PSU) and restricted stock (RSU) releases, employee demographic updates, employee wage and tax updates, open/closes trading windows in EEO, and prepares online grant agreements.
• Responds to employee questions, troubleshoots and resolves issues.
• Reviews transactions for accuracy and compliance with applicable securities-related regulations or laws.
• Assists with SEC stock filing for stock plan transactions as required.

Other Analytical and Administration

• Supports analytical needs for pension and healthcare plans as needed.
• Supports compliance with relevant federal, state, and local regulations.
• Develops and maintains process documentation of related tasks.
• Identifies opportunities and executes on system and process improvements.
• Performs other related duties, tasks and responsibilities as required, assigned and directed.

Education - Bachelor’s degree in Business Administration, Information Systems, or related field or equivalent years of experience preferred.

Experience – 3-4 years progressive experience in HRIS and total rewards administration, with strong focus on HRIS knowledge, analytics, and BI reporting (UKG preferred) and administration in areas of deferred compensation, stock administration, or health care. Experience with pension plans helpful. Prior experience using MSW/Equity Edge Online (EEO) and Edgar Next highly desired.

Skills/Knowledge/Abilities

• Strong knowledge of HRIS reporting tools (i.e., Crystal Reports, Business Intelligence).
• Solid understanding of compensation & benefits, payroll processes, and HRIS database design, structure and function.
• Ability to manage multiple projects with strong analytical, organization, problem solving and project management skills to meet appropriate deadlines with…