Payroll Analyst

Payroll Analyst

Location: Hybrid (3 days onsite / 2 days WFH)

Employment Type: Direct Hire

Vaco's client values accuracy, teamwork, and continuous improvement. They are committed to creating a culture of trust, respect, and operational excellence. As a Payroll Analyst you’ll play a vital role in ensuring that employees are paid correctly and on-time, and that payroll processes support the ongoing success of the organization.

• Process on-cycle and off-cycle payrolls accurately and timely
• Handle voids, corrections, terminations, and replacement checks
• Manage payroll bank files and settlement processes
• Review timecard exceptions, input data, and resolve discrepancies
• Analyze audit and exception reports to maintain payroll integrity
• Transmit direct deposit files and distribute pay advices or checks
• Deposit payroll taxes timely and accurately across assigned payrolls
• Prepare payroll-related reports (e.g., union reporting, Occupational Privilege Tax)
• Communicate effectively with union reps, location managers, and leadership regarding payroll matters
• Partner with HR and Benefits teams to address and resolve payroll-related concerns
• Keep abreast of payroll laws, rates, and regulations and implement changes as necessary
• Contribute to process improvements and support the payroll department’s goals

• Associate’s degree in business, accounting, or equivalent experience preferred
• Minimum of 2 years in-house payroll experience (on-cycle, off-cycle, settlements)
• Experience with payroll systems such as Workday and/or ADP preferred
• Strong proficiency with spreadsheet software such as Microsoft Excel
• Experience managing union payroll components (dispatch slips, pay rates, dues) is a plus
• Excellent verbal and written communication skills, professional demeanor
• Highly organized, detail-oriented, dependable team player

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.