Accounts Payable Manager

Description

Company Overview:

Vividion is a next generation biotechnology company based in San Diego that is leveraging its proprietary chemical proteomics platform to conduct proteome-wide foot printing of drug‑protein interactions with unprecedented breadth and precision. Our technology allows us to screen, identify and optimize novel drugs that selectively bind virtually any protein, including proteins previously considered “undruggable”. Our pipeline and emerging programs reflect a matured and productive platform capable of delivering first‑in‑class drugs utilizing novel mechanisms of action (allosteric inhibitors, protein‑protein interaction inhibitors, functional activators, degraders, etc.)

against undruggable targets in the oncology and immunology space.

We prize scientific excellence, creativity, team players and we are committed to continued innovation. We have worked hard to create a collaborative and dynamic work culture where your ideas and discoveries are valued and will have an impact. We are growing and there are opportunities for mentorship and career progression.

Vividion has been recognized as a Top Workplace by The San Diego Union‑Tribune from 2022 to 2025.

Job Summary:

Vividion Therapeutics, Inc. is seeking a highly motivated and experienced Accounts Payable Manager who thrives in a dynamic, high‑growth biotechnology environment. Reporting to the Controller, this role owns the end‑to‑end Invoice‑to‑Pay (I2P) process and provides leadership across accounts payable operations, corporate card and Travel & Expense (T&E) programs, use tax, vendor compliance, and payment execution.

This is a hands‑on, player‑coach role that balances people leadership with direct involvement in complex, judgment‑driven, or high‑risk activities, including payment approvals, close‑related activities, audits, and system configuration. The role manages and develops an AP Specialist while maintaining accountability for process integrity, internal controls, and scalable execution. This role offers the opportunity to shape and scale AP operations while maintaining proximity to execution in a highly regulated environment.

The ideal candidate brings strong analytical and problem‑solving skills, sound judgment, systems fluency, and a collaborative mindset that supports cross‑functional partnership with Accounting, Procurement, and Finance leadership.

• Own end‑to‑end I2P operations, including invoice intake, processing, three‑way match exception resolution, vendor support, payment readiness, and AP subledger integrity.
• Review and approve payment proposals, ensuring policy compliance, supporting documentation, and accurate execution.
• Resolve escalated issues related to vendor payments, invoice discrepancies, and system or workflow bottlenecks.
• Monitor AP aging and cash disbursements; prepare summarized reporting for the Controller.

• Maintain AP‑related internal controls, documentation standards, and appropriate segregation of duties.
• Oversee vendor master data controls, including W‑9/W‑8 collection, bank verification, and compliance validation.
• Own year‑end 1099/1098 reporting operations, including vendor tax data readiness, coding accuracy, reconciliations, and filing support.
• Own the use tax review and reporting process, including taxability assessments, invoice‑level controls, reconciliations, documentation, and return preparation for Controller review.

• Lead administration of the corporate card and T&E audit program, including policy enforcement, exception escalation, and periodic control reviews.
• Perform secondary reviews of corporate card and T&E audits to validate specialist judgments and interpret policy nuances.
• Own the Concur system lifecycle, including configuration, workflow design, audit rule governance, enhancements, and vendor relationship management.

• Partner with Accounting to ensure timely and accurate AP close, including accruals, reconciliations, subledger integrity, and variance analysis.
• Analyze RNI and unmatched items and…