Research Administrator ; Hybrid

#137826 Research Administrator 3 (Hybrid)

Filing Deadline:
Mon 1/5/2026

Hybrid schedule: work a combination of onsite at Campus and remote. Position is required to come in minimum of once a week and more as needed based on business needs.

UCSD Layoff from Career Appointment: Apply by 12/23/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This is a professional position at the experienced level of the Research Administrator Series. The incumbent is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre‑award proposal initiatives, management of funds post‑award, and closeout activities for federal, state, local and private sponsors. Activities involve forecasting, planning, and managing research portfolios by coordinating, identifying, developing and presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions;

financial management and reporting; and sub‑award/subcontract issuance and administration.

• Understanding of research administration guidelines of Federal and non‑Federal sponsors supporting research and educational activities, preferably in a university environment.
• Ability to manage a significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Stays current on compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
• Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor‑specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Requires thorough knowledge in OMB circulars such as Universal Guidelines, A‑21, A‑110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies and guidelines.
• Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail and high degree of accuracy.
• Proficiency working with computer and information management systems.
• Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
• Proficiency in utilizing system reports, data extraction and use of pivot tables or similar experience using other financial reporting tools.

Job offer is contingent upon satisfactory clearance based on Background Check results. Overtime and weekends may be required.

Annual Full Pay Range: $71,600 - $127,400 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $34.29 - $61.02

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted…