Fiscal Coordinator- HYBRID

#138092 Fiscal Coordinator - HYBRID

Hybrid schedule (combination of onsite at campus and remote). This position works under the supervision of the Fiscal Operations Manager as one of four Fiscal Coordinators for the Undergraduate Colleges and UC Business Office (UCBO). Fiscal Coordinators provide fiscal administration and customer service support for a team of more than 300 staff, 700+ student employees, 20+ faculty, and student leaders.

Fiscal Coordinators serve as unit financial transactors: submitting and reviewing Purchase Orders, UC Path Funding, Concur requests, and reports. Responsibilities include performing the audit, analysis, and reconciliation of department ledgers to the monthly operating ledger. Incumbents determine appropriate methods to correct discrepancies, prepare cost transfers, lift commitments, and UCPath funding adjustments. They resolve complex vendor problems, assist with special projects, and serve as liaisons with colleges, central offices, other campus departments, and non‑campus affiliated partners and vendors.

• Demonstrated experience using online financial systems such as Oracle, Concur, and other financial resources to reconcile ledgers, produce monthly financial statements, and perform appropriate cost adjustments (cost transfer, direct retro).
• Demonstrated knowledge of budgeting, fund accounting, and bookkeeping to maintain department financial records and reports.
• Demonstrated analytical and problem‑solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluate results or progress.
• Demonstrated ability to work independently, take ownership of work performance, follow through on assignments, and identify problems and resolve or recommend course of action for resolution as appropriate.
• Demonstrated strong organizational, planning, and time‑management skills to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.
• Ability to interact constructively and with sensitivity with staff, faculty, students, and community members, with diverse personalities and cultures, exercising sensitivity, tact, and diplomacy with an emphasis on flexibility, customer service, and professionalism.
• Ability to work within a team framework, participating in and sharing information to solve problems and improve work processes.
• Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation, and spelling.
• Demonstrated understanding and skill in the use of a variety of computer software, platforms, and systems such as Excel, Word, Oracle, Concur, and UCPATH, with the willingness and ability to update skills and knowledge as required.
• Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion.
• Willingness and ability to meet University and department standards for attendance.
• Willingness and ability to embrace and follow the UCSD Principles of Community.
• Demonstrated ability to analyze data accurately to present data in a clear and meaningful way.

Annual Full Pay Range: $61,429 – $88,030 (will be prorated if the appointment percentage is less than 100%).

Hourly Equivalent: $29.42 – $42.16.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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