Accounting Associate

Key Job Functions

At Vet Powered, the Accounting Associate is responsible for billing various projects/orders, performing general ledger account and bank statement reconciliation, preparing journal entries and financial statements, creating and maintaining periodic reporting, maintaining fixed asset system, assisting with annual budgeting, compiling orders and expenditures reporting, preparing statistical and financial reports for creditors and agencies, maintaining records retention, and assisting the Controller in preparation of miscellaneous confidential correspondence.

Financial Reporting:

• Prepare and analyze financial statements in accordance with Generally Accepted Accounting Principles (GAAP).
• Generate periodic reports summarizing financial data for management review.

General Ledger Management:

• Maintain and reconcile general ledger accounts to ensure accuracy and completeness.
• Record and review journal entries for various transactions.

Accounts Payable and Receivable:

• Process accounts payable invoices and ensure timely payments to vendors.
• Manage accounts receivable, including invoicing, tracking, and collections.

Bank Reconciliations:

• Perform monthly bank reconciliations to verify the accuracy of financial transactions.
• Investigate and resolve any discrepancies identified during reconciliations.

Expense Management:

• Monitor and control expenses by verifying and reconciling expense reports.
• Analyze variances and report on any deviations from budgeted amounts.

Financial Analysis:

• Conduct financial analyses to support decision‑making and strategic planning.
• Provide insights into financial performance, trends, and forecasts.

Compliance and Auditing:

• Ensure compliance with applicable accounting standards, regulations, and company policies.
• Assist with internal and external audits by providing necessary documentation and explanations.

Tax Preparation:

• Assist in the preparation of tax returns and ensure compliance with tax regulations.
• Keep abreast of changes in tax laws and regulations.

Budgeting and Forecasting:

• Collaborate with management to develop annual budgets and forecasts.
• Monitor and report on budget variances, providing explanations as needed.

Financial Software Management:

• Utilize accounting and manufacturing ERP software for data entry, purchasing, financial analysis, and reporting.
• Recommend and implement improvements to streamline financial processes.

Cross‑Functional

Collaboration:

• Work closely with other departments to gather and analyze financial information.
• Provide financial insights and support for various business initiatives.
• Perform purchasing function for the manufacturing, service and admin departments.

Other duties as may be assigned.

To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily (with or without an accommodation). The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in accounting, finance, or a related field.
• Professional certification (e.g., CPA) is a plus.
• Proven experience as a Staff Accountant or in a similar role.
• Strong knowledge of accounting principles, financial reporting, and taxation.
• Proficiency in accounting software and Microsoft Excel.
• 5+ years of accounting experience in manufacturing.
• Experience in Government Contracting with Firm Fixed Price and/or Cost Plus and/or Time and Materials a plus.

• Excellent verbal and written communication skills.
• Experience using Job Boss (manufacturing ERP) software is a plus.
• Influential and Persuasive – seen as a trusted partner.
• Superior organizational skills and the ability to anticipate needs and be proactive, demonstrating composure and professional judgment in complex, sensitive situations in a dynamic environment.
• Ability to establish and nurture collaborative relationships at all levels, and identify needs and deliver solutions that achieve employee and team goals and satisfaction.
• Strong attention to detail and ability to multi‑task. Strong analytical and quantitative skills to evaluate structure and provide articulated…