Alumni and Digital Engagement Coordinator

Overview

The Bishop’s School, founded in 1909 and affiliated with the Episcopal Church, is an independent, all gender college-preparatory school for 800 students in grades six through twelve. Located on a historic campus in La Jolla, 10 miles north of downtown San Diego, the school has a 9 to 1 student-teacher ratio and emphasizes academic, artistic, and athletic excellence while prioritizing character development, diversity, inclusion, and belonging.

Last year’s applicant pool drew from 72 zip codes and 168 middle and high schools. Fifty-one percent of students self-identify as students of color. Over $4 million in need-based grants is awarded annually. The Bishop’s School seeks an Alumni and Digital Engagement Coordinator with immediate start.

Reporting to the Senior Director of Alumni Engagement and Annual Giving (SDAG), the Alumni and Digital Engagement Coordinator (ADEC) is responsible for the coordination and execution of alumni engagement programming and communications outreach. The ADEC develops digital communications strategies to support fundraising through direct donation-giving campaign outreach. The objective is to build a robust alumni community and strengthen relationships through friend- and fundraising initiatives.

This is a 12-month per year, in-person role.

• Assist with the planning and execution of alumni and current student events, engagement efforts, and fundraising programs, coordinating with campus leadership and event schedulers to ensure protocols and policies are followed
• Prepare alumni class data and networking rosters upon request and ensure data is entered accurately and promptly into Raiser’s Edge/NXT
• Prepare and distribute pre- and post-event and alumni engagement correspondence to different constituencies, including thank you notes, event surveys, class photos, and social media
• Acknowledge, steward, and encourage involvement to increase alumni and campus participation
• Implement and oversee event and program registration processes and logistics
• Collect and report event and program data (registration/attendance, gifts, payments) and prepare data for reporting and benchmarking
• Submit vendor payments and reimbursements
• Attend alumni engagement and related school events
• Research and coordinate event venues for local and regional programming
• Create and distribute the digital alumni newsletter, events newsletter, and special events marketing
• Act as liaison to the alumni association’s board and committee chairs, assisting with the planning and execution of Alumni Association Board meetings, programming and events
• Facilitate the Student Alumni Committee and Class Agent programs

• Maintain and update the alumni engagement website
• Produce and implement content-targeted campaign messages across digital and social media channels
• Create digital content for pre/post engagement event programming for distribution via social media platforms and other online resources, using text, photos, videos, infographics, etc. Design and distribute promotional materials to support alumni engagement, annual giving, and outreach appeals through crowdfunding, peer-to-peer, click-to-donate, and video campaigns
• Design and post social media fundraising communications supporting The Bishop’s Fund, The Knight Society, Carnation Nation, Alumni Calling Campaign, Day of Giving, Month of Gratitude, Senior Class Giving, Grandparents Day, and other efforts
• Create timelines for social media outreach
• Track and analyze SEO and other digital metrics to measure success and report on digital fundraising activity, using insights to increase future income
• Stay up to date with digital fundraising innovations and consider how these might benefit giving programs

• Provide administrative support to the advancement office
• Build and maintain relationships with internal and external stakeholders
• Coordinate the purchase of acknowledgement gifts for volunteers, campus guests, alumni, alumni presenters, panelists, and donors
• Represent The Bishop’s School when interacting with campus constituents, and serve on committees as required
• Greet and welcome campus visitors…