Executive Assistant

Posting Details

Posting #: 5451

Position Status: Full-time regular

Location: San Diego

Position Type: Staff, Student Affairs

Position Title: Executive Assistant

The Division of Student Affairs is committed to grounding our policies, programs, and procedures in anti‑racist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure our work is approached through equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area and continue to strive to improve.

We expect all members of the Division of Student Affairs to be willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced.

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any

• Excellent internal and external customer service skills including, but not limited to, listening, oral and written communication, and empathy.
• Ability to maintain confidential information and handle sensitive data with discretion and tact.
• Ability to handle multiple tasks, deadlines, and time constraints calmly, accurately, and effectively.
• Must be able to make appropriate decisions in a variety of scenarios while balancing the best interest of the student and the University.
• Ability to work independently and as a member of a team.
• Highly comfortable with technology, including the use of Microsoft Office Suite.
• Excellent organization and time management skills.
• Flexibility and openness to change.
• Ability to exercise independent judgment when making decisions.
• Ability to establish and maintain strong working relationships with colleagues, staff, administrators, students, and parents.

$27.79 - $28.38 per hour;
Excellent Benefits

The University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on‑campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Resume and Cover Letter Required

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at jobs.

37.5 hours per week

External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco‑free campus. For more information, visit (Use the "Apply for this Job" box below)..

January 21, 2026 Pacific Standard Time

Notice of Availability:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report is available diego.edu/safety/documents/ . This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response stands and protocols;

and crime and fire statistics for the three previous calendar years. To request a paper copy, please contact the Clery Act Compliance Manager via email at clery , by calling , or in‑person in the Hughes Administration Center, room 150.