Alumni and Digital Engagement Coordinator

Overview

The Bishop’s School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. Located in La Jolla, San Diego, the school has a student-teacher ratio of about 9 to 1 and emphasizes academic, artistic, athletic excellence along with character development, diversity, inclusion, and belonging. The school awards over $4 million in need-based grants annually.

The Bishop's School seeks an Alumni and Digital Engagement Coordinator with immediate start. Reporting to the Senior Director of Alumni Engagement and Annual Giving (SDAG), the Alumni and Digital Engagement Coordinator (ADEC) coordinates and executes alumni engagement programming and communications outreach. The ADEC develops digital communications strategies to support fundraising through direct donation campaigns. The objective is to build a robust alumni community and strengthen relationships through friend- and fundraising initiatives.

This is a 12-month per year, in-person role.

• Alumni Engagement Functions:
  • Assist with the planning and execution of alumni and current student events, engagement efforts, and fundraising programs, working with campus leadership and event schedulers to ensure protocols and policies are followed
  • Prepare alumni class data and networking rosters upon request and ensure data is entered accurately and promptly into Raiser’s Edge/ NXT
  • Prepare and distribute pre- and post-event and alumni engagement correspondence to different constituencies; thank you notes, event surveys, class photos, and social media
  • Acknowledge, steward, and encourage involvement to increase alumni and campus participation
  • Implement and oversee event & program registration processes and logistics
  • Collect and report event and program data (registration/attendance, gifts, payments) and prepare data for reporting and benchmarking
  • Submit vendor payments and reimbursements
  • Attend alumni engagement and alumni association, advancement, parents’ association and other school events
  • Research and coordinate event venues for local and regional programming
  • Create and distribute the digital alumni newsletter, events newsletter, and special events marketing
  • Act as liaison to alumni association’s board and committee chairs and assist with the planning and execution of Alumni Association Board meetings, programming and events
  • Facilitate the Student Alumni Committee and Class Agent programs

• Digital Media Functions:
  • Maintain and update alumni engagement website
  • Produce and implement content-targeted campaign messages across digital and social media channels
  • Create digital content for pre/post engagement event programming for distribution via social media platforms and other online resources, using text, photos, videos, infographics, etc. Design and distribute promotional materials to support alumni engagement, annual giving, and outreach appeals
  • Design and post social media fundraising communications supporting The Bishop’s Fund, The Knight Society, Carnation Nation, Alumni Calling Campaign, Day of Giving, Month of Gratitude, Senior Class Giving, Grandparents Day and other efforts
  • Create timelines for social media outreach
  • Track and analyze SEO and other digital metrics to measure success, evaluate and report on digital fundraising activity, and use insights to increase future income
  • Stay up to date with digital fundraising innovations and consider how these might benefit giving programs

• General Functions:
  • Provide administrative support to the advancement office
  • Build and maintain strong relationships with internal and external stakeholders
  • Coordinate the purchase of acknowledgment gifts for volunteers, campus guests, alumni, alumni presenters, panelists, and donors
  • Represent The Bishop’s School with campus constituents, professional organizations, and committees
  • Greet and welcome campus visitors and guests; provide campus tours when requested
  • Support other fundraising activities as required
  • Travel to local and regional events is expected
  • Perform duties professionally, with tact and judgment; maintain appropriate attire and presentation
  • Adapt to the academic calendar and schedule fluctuations
  • Other duties as assigned