Purchasing Administrator- Contracts

Overview

The primary role of the Purchasing Administrator - Contracts is to be responsible for preparing, reviewing, and managing contracts to ensure compliance with company policies, legal requirements, and business objectives. This role supports multiple departments by maintaining contract records, monitoring contract performance, and mitigating contractual risk.

• Draft, review, and administer contracts, amendments, and change orders with subcontractors and purchase orders to ensure compliance with contract requirements.
• Review and ensure contracts comply with legal, regulatory, and internal policy requirements.
• Maintain accurate and organized contract files.
• Exercise due diligence prior to subcontract awards with regard to capacity, backlog position, financial condition, past performance, and safety performance by using risk mitigation practices.
• Address subcontractor inquiries related to contractual language, financial qualification, and insurance requirements in a professional and timely manner.
• Assist in developing and improving the contract management process and templates.
• Maintain a strong understanding of contract terms, legal language, and compliance requirements.
• Organize and maintain the department filing system for easy onsite storage and retrieval.
• Coordinate and participate in department activities as needed.
• Maintain confidentiality with sensitive or proprietary information on behalf of managers and executives.
• Lead training of project teams to ensure compliance with company policies and procedures regarding the contract.
• Communicate with Subguard Analyst, Risk Manager, subcontractors, Project Managers, and other site employees to coordinate contract-related activities.
• Perform other related duties as required.

• High school diploma required (associate’s degree a plus) and 2-4 years’ experience in a general/clerical office setting; commercial construction industry experience.
• Minimum of 2 years’ experience with contract administration.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple contracts and deadlines.
• Effective time management and ability to handle multiple priorities.
• Strong interpersonal skills and ability to build customer-focused relationships within the organization.
• Ability to make decisions under tight deadlines with composure, even with incomplete information.
• Integrity and alignment with the company values while meeting customer requirements.
• Strong computer skills in word processing, spreadsheets, scanning, databases, and presentation software, with proficiency in PC-based tools including Microsoft Word, Excel, Office, and Outlook.
• Working knowledge of Procore, Smart Sheet, and Blue Beam is preferred.

The majority of the work is performed in an office setting at the Division’s main office. Periodic meetings at off-site locations may be required.

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the structures and infrastructure that support communities. Through Zero Harm®, we are dedicated to eliminating harm in the workplace. We are consistently ranked among the nation’s largest building contractors by Engineering News-Record.

Balfour Beatty is an equal opportunity employer and values a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by law.