Procurement Professional

Apply Now Job no: 554063
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

San Diego State University is seeking a detail-oriented and service-driven Procurement Professional I to support the campus procurement process by reviewing requisitions, coordinating bids, managing agreements, and maintaining strong communication with suppliers and internal departments. This role plays a critical part in ensuring timely, cost-effective, and policy-compliant purchasing operations.

• Requisition Review and Order Processing
• Review purchase requisitions for accuracy in specifications, pricing, and supplier selection.
• Communicate with departments and vendors to confirm order details, pricing, and material acceptability.
• Evaluate and submit quotations for supervisor approval when exceeding authority limits.
• Manage high volumes of requisitions and orders, including those requiring special handling or urgency.
• Bidding/Solicitations
• Conduct informal bids, prepare and review bid documents, and ensure compliance with CSU and state procurement regulations.
• Support contract development and collaborate with vendors and stakeholders on bid terms and conditions.
• Promote small business and sustainability participation through appropriate sourcing efforts.
• Assist with bid conferences and maintain documentation from procurement initiation to closure.
• Agreements & Customer Service
• Support the negotiation and finalization of service, maintenance, and equipment agreements.
• Respond to inquiries from campus departments and vendors via phone, email, and in-person; provide guidance on procurement policies.
• Offer training or clarification related to purchasing processes and document handling.
• Maintain customer-focused service while resolving procurement-related issues efficiently.

• Play an essential role in facilitating smooth and compliant purchasing operations across campus.
• Engage with diverse vendors and departments in a fast-paced procurement environment.
• Apply your attention to detail and communication skills to help the university secure goods and services efficiently.
• Join a team that values accuracy, service, and collaboration in support of SDSU’s mission.

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and Student Account Services.

The Procure-to-Pay department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable Functions.

The Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit and encompasses a wide variety of functions from contract and lease negotiations, basic…