Procurement Professional

Overview

San Diego State University is seeking a detail-oriented and service-driven Procurement Professional I to support the campus procurement process by reviewing requisitions, coordinating bids, managing agreements, and maintaining strong communication with suppliers and internal departments. This role plays a critical part in ensuring timely, cost-effective, and policy-compliant purchasing operations.

• Requisition Review and Order Processing:
  Review purchase requisitions for accuracy in specifications, pricing, and supplier selection; communicate with departments and vendors to confirm order details, pricing, and material acceptability; evaluate and submit quotations for supervisor approval when exceeding authority limits; manage high volumes of requisitions and orders, including those requiring special handling or urgency.
• Bidding/Solicitations:
  Conduct informal bids, prepare and review bid documents, and ensure compliance with CSU and state procurement regulations; support contract development and collaborate with vendors and stakeholders on bid terms and conditions; promote small business and sustainability participation through appropriate sourcing efforts; assist with bid conferences and maintain documentation from procurement initiation to closure.
• Agreements & Customer Service:
  Support the negotiation and finalization of service, maintenance, and equipment agreements; respond to inquiries from campus departments and vendors via phone, email, and in-person; provide guidance on procurement policies; offer training or clarification related to purchasing processes and document handling; maintain customer-focused service while resolving procurement-related issues efficiently.

• Play an essential role in facilitating smooth and compliant purchasing operations across campus.
• Engage with diverse vendors and departments in a fast-paced procurement environment.
• Apply your attention to detail and communication skills to help the university secure goods and services efficiently.
• Join a team that values accuracy, service, and collaboration in support of SDSU’s mission.

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Equivalent to a bachelor’s degree in a related field. Related education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

• Basic knowledge of generally accepted procurement principles.
• General knowledge of pricing, cost analysis and risk assessment methods and the ability to apply them.
• Skill in performing accurate mathematical computations.
• Organizational skills to plan and prioritize work.
• Skill in establishing and maintaining effective working relationships with all personnel, supervisors, and suppliers.
• Flexibility to adapt to changing priorities and deadlines.
• Excellent desktop skills using software such as Microsoft Suite or Google Suite.
• Possessing knowledge of State policy and procedure to assure purchases are made in the best interest of the State is preferred.
• Four years of progressively more difficult and responsible general clerical or administrative assignments of which at least one year is varied purchasing or accounting activities preferred.
• Prior experience utilizing an integrated computer software system, such as Oracle, is strongly preferred.

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 6 ($5,046) for highly qualified…