Department Assistant - Birth Records - La Jolla

Overview

This is a Full-Time position (64 hours per pay period) with a Monday - Friday, 8:00 AM - 4:30 PM schedule, located at Scripps Memorial Hospital in La Jolla. You will enjoy comprehensive benefits that cover health & wellness, career development, and retirement options among other benefits.

Join a connected Maternal Child Health team at Scripps Memorial Hospital La Jolla as a Department Assistant - Birth Records. In this role, your primary responsibilities will be reviewing birth certificate worksheets for completion and accuracy, entering birth certificate information into the California electronic records system, updating Epic records with newborn information, and amending birth documents and filing them with the state.

General Department Assistant duties may include the following:

• Providing administrative support to ensure smooth operations.
• Performing clerical, administrative and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception.
• Some knowledge of the unit's operations, organization and procedures.
• Maintaining office files and records in accordance with internal procedures.
• Receiving and referring visitors and telephone callers.
• Responding to routine requests for information and referring more complex requests to appropriate staff members.
• Opening and distributing mail.
• Responding with form letters to routine requests.
• Drafting and typing routine letters and memoranda from specific instructions.
• Assembling relevant data and compiling information as directed.
• Producing a variety of correspondence and reports.
• Maintaining appointment calendars.

• Review birth certificate worksheets for completion and accuracy.
• Enter birth certificate information into the California electronic records system.
• Update Epic records with newborn information.
• Amend birth documents and file them with the state.

Required Qualifications:

• Able to communicate effectively, both verbally and in writing.
• Basic computer skills, including MS Office.
• Adaptable and able to handle large volumes of work.

Preferred Qualifications:

• Ability to multi-task.
• Work experience in a fast-paced environment.

• Job
  :
  Admin Supp
• Primary Location
  :
  Central San Diego County-LA JOLLA-SCRIPPS MEMORIAL HOSPITAL LA JOLLA
• Work Locations
  : SCRIPPS MEMORIAL HOSPITAL LA JOLLA; 9888 GENESEE AVE; LA JOLLA 92037
• Organization
  :
  Scripps La Jolla Hospital
• Job Posting
  :
  Feb 4, 2026, 6:01:17 PM
• Benefit Status
  : FT - FULL-TIME WITH BENEFITS
• Minimum Rate (USD): 25.48 –
  Maximum Rate (USD): 30.89

In compliance with the California Pay Transparency Act, Scripps Health posts the pay range for all jobs. Actual pay will be determined based on relevant experience and internal equity within the pay range. This range is applicable for employees who reside in California; a geographical pay differential may apply for remote employees who reside out of state. Scripps Health strives to ensure equal pay for equal work and is an equal opportunity employer.

Scripps Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability.