Office Administrator

Overview

Are you an experienced administrative professional looking to take your career to the next level?
Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued.

Since 1991,
Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado
. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success.

• Health, dental, vision, and life insurance
• 401(k) plan with company match
• Paid time off and company holidays
• Opportunities for career growth within a well-established multi-state firm
• Collaborative and engaging team environment

• Coordinate contract review and approval processes, maintaining status reports
• Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials
• Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines
• Process invoices, track legal spend, and assist with billing matters for outside counsel
• Prepare presentations, reports, and dashboards summarizing departmental activities
• Assist with compliance, audit, and risk management initiatives
• Maintain discretion in handling sensitive legal and business information
• Provide mentoring or guidance to junior administrative staff
• Monitor leases, licenses, and onboarding/offboarding of attorneys
• Coordinate ordering, inventory, and distribution of office and breakroom supplies
• Maintain office cleanliness, organization, and common areas
• Liaise with vendors, service providers, and building management
• Maintain office equipment and coordinate repairs or maintenance
• Assist with event planning, meetings, and office functions

• Education: Paralegal Certification, Legal Studies, or related field
• Experience: 4–6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm
• Skills:
  • Strong understanding of legal terminology, documents, and corporate processes
  • Exceptional written and verbal communication skills
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with contract management systems, e-billing platforms, or legal document management software
  • Excellent organizational skills and attention to detail
  • Ability to prioritize multiple projects and meet tight deadlines
  • High level of discretion, professionalism, and sound judgment

Full-time | Onsite | Monday–Friday

We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application
.

We look forward to meeting you!

Salary: $30 - $35 per hour