Real Estate Director of Operations

If interested, please apply and email your resume to  If you have the requirements, we will send you a DISC link to complete and then schedule an interview.

Director of Operations / Executive Assistant

Hourly Position

Location

San Diego, CA (local candidates only)

This role requires regular in-person support. Candidates must currently reside in the San Diego area.

We are supporting a high-producing, design-forward luxury real estate team in San Diego that is seeking a Director of Operations / Executive Assistant to serve as the operational backbone of the business.

This is a hands-on, high-trust role for someone who loves systems, structure, and execution—but can also flex into creative, client-facing, and in-field support when needed. The ideal candidate is proactive, tech-savvy, polished, and confident managing priorities in a fast-paced environment.

This role may begin with an Executive Assistant–style title, with a clear path to grow into a Director of Operations position as the team continues to scale.

• Manage inbox communication, scheduling, calendars, and daily priorities for leadership
• Maintain organization across transactions, files, workflows, and client touchpoints
• Build, document, and manage systems and SOPs to improve efficiency and follow-through
• Own task management and workflows using project management tools (e.g., )
• Proactively identify issues, anticipate needs, and solve problems before they escape

• Support luxury client experiences from contract to close
• Prepare and send client gifts, closing packages, and follow-up materials
• Coordinate with vendors, service partners, stagers, photographers, and inspectors
• Ensure smooth workflows across all active and upcoming transactions
• Maintain strong relationships with past clients through thoughtful communication and follow-up

• Coordinate and support staging and home preparation
• Manage listing materials, signage, and inventory
• Run errands and provide on-site support as needed
• Assist with open houses, listing preparation, and local logistics

• Assist with social media and marketing coordination
• Help with light content capture, posting, and brand consistency
• Support presentations, marketing materials, and client events

• Must be based in San Diego, CA
• Highly organized, detail-oriented, and execution-focused
• Strong experience with inbox management, scheduling, and executive-level communication
• Tech-savvy and comfortable using CRMs, project management tools, and digital platforms
• Professional, polished presence suited for luxury clientele
• Confident communicator with strong follow-through and accountability

• Familiarity with transaction workflows and real estate operations
• Experience using tools such as , CRM platforms, Google Workspace, Canva, or similar
• Real estate license is a plus (not required)
• Eye for presentation, branding, and client experience