Mailroom Administrator

Temporary Mail & Building Administrator

Location:

Sorrento Valley - onsite
Pay: $25-$27/hr.

The Mailroom & Building Administrator supports daily operations by managing incoming and outgoing mail, maintaining organized office and building functions, and providing general administrative support. This role ensures smooth communication, efficient facility coordination, and a well?maintained work environment.

• Sort, distribute, and route incoming mail and packages to appropriate departments or individuals.
• Prepare outgoing mail, including postage, shipping labels, and courier scheduling.
• Maintain accurate logs of deliveries, shipments, and accountable mail.
• Coordinate with postal services and delivery vendors as needed.
• Monitor common areas, meeting rooms, and office supplies to ensure they are stocked and orderly.
• Assist with visitor management and general building operations.
• Provide general clerical assistance such as filing, scanning, data entry, and document organization.
• Assist with front desk coverage, greeting visitors, and answering phones when needed.
• Support internal teams with administrative tasks and special projects.
• Maintain accurate records and update internal systems or logs.

• 6 months in an office environment ideally in mailroom operations, office administration, or facilities support.
• High school diploma or equivalent.
• Ability to handle multiple tasks with attention to detail.
• Good communication and customer?service abilities.
• Basic proficiency with office software (email, spreadsheets, document management).
• Ability to lift and move packages as required.
• Reliability, professionalism, and a proactive approach to problem?solving.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.