Office Manager​/Operations Coordinator

About Satomic

About Satomic

Satomic’s mission is to close the gap from idea to molecule with faster navigation of chemical space. We are building an automated chemistry platform that integrates laboratory robotics, software, and AI to transform small-molecule synthesis and drug discovery.

As an early-stage startup, we are not only building the technology but also the playbooks, partnerships, and culture that will shape a new paradigm for drug discovery and chemistry  we grow, strong operational coordination is critical to ensuring our team can move quickly and stay focused on science.

This role is critical to Satomic’s mission of closing the gap from idea to molecule by ensuring that our office and lab-adjacent operations run smoothly, predictably, and efficiently.

About The Role

We are seeking an Office Manager / Operations Coordinator to support the day-to-day administrative and operational needs of Satomic’s office and laboratory environment. This role is responsible for coordination, scheduling, documentation, vendor management, and facilities support
, serving as a central point of contact for many of the logistical tasks that keep the organization running.

You will report directly to the Chief Scientific Officer and work closely with scientific leadership and external vendors to ensure onboarding runs smoothly, routine lab supplies are stocked, facilities services are coordinated, and operational tasks do not become bottlenecks. This is a hands-on, execution-focused role
, ideal for someone who enjoys creating order, tracking details, and keeping teams unblocked.

This role does not own technical lab operations, regulatory decisions, or EH&S authority, but instead supports and coordinates these efforts under the direction of senior leadership.

Role

As Satomic scales its laboratory capabilities and team size, operational complexity increases quickly. This role plays a critical part in ensuring:

• New hires are onboarded efficiently
• The office and lab environment remain organized and functional
• Vendors, facilities services, and routine operations are coordinated reliably
• Scientists and leadership can focus on discovery rather than logistics

By owning coordination and follow-through, you will help build a foundation that allows Satomic to scale responsibly and efficiently.

Expected Outcomes

By Day 30, You Will Have

• Prepared and maintained onboarding documentation and checklists
• Learned routine lab supply ordering and restocking workflows
• Built a centralized list of facilities and vendor accounts
• Become a reliable point of contact for day-to-day office operations

By Day 90, You Will Have

• Independently managed interview scheduling and onboarding logistics
• Maintained consistent lab supply ordering and restocking cadence
• Coordinated facilities accounts including:
  • Cleaning services
  • Lab coat services
  • Waste pickup
  • Security
  • Insurance and vendor documentation requests
  • Storage units
• Tracked EH&S / County / waste permitting timelines and documentation (coordination only)
• Scheduled and coordinated vendor visits (instruments, electrical, ventilation)
• Supported planning and execution of a lab or office move, minimizing disruption

By Year 1, You Will Have

• Become a trusted operational backbone for office and lab-adjacent logistics
• Established predictable, documented processes for onboarding and facilities coordination
• Maintained strong working relationships with vendors and service providers
• Helped ensure lab moves, expansions, or transitions are well-coordinated and low-stress
• Provided continuity and institutional knowledge as the company scales

This Role Is

What this Role Is (and Is Not)

• A coordination-focused operations role
• Office-first with lab-adjacent support
• Execution-oriented and detail-driven
• A key enabler of scientific productivity

• A lab operations leadership or EH&S authority role
• A technical or scientific position
• A COO or senior management role
• Responsible for regulatory decision-making or safety ownership

Key Responsibilities

• Manage interview scheduling and coordination
• Schedule and support onboarding meetings and logistics
• Prepare and maintain onboarding documentation
• Coordinate routine lab supply ordering and restocking
• Track and coordinate OSI…