Sr. Executive Assistant

Description

Our client-a leading innovator in San Diego's biotechnology sector-is seeking an accomplished, proactive, and highly detail-oriented Senior Executive Assistant to support their executive leadership (C-suite and senior management team). This vital role will drive executive productivity, ensure efficient operations, and facilitate effective communication within a fast-paced, research-driven environment.

Key Responsibilities:

+ Provide advanced administrative support to top executives, including extensive calendar management, international travel coordination, meeting logistics, and the preparation of confidential correspondence.

+ Prepare and manage board materials, high-level presentations, investor communications, and scientific documentation.

+ Act as a key liaison between executives and internal teams, external partners, board members, and regulatory agencies to ensure clarity, timeliness, and alignment.

+ Organize and execute complex events such as board meetings, investor presentations, and industry conferences, overseeing all logistics and materials.

+ Maintain strict confidentiality with sensitive information, including business strategies, intellectual property, financial, and personnel files.

+ Support the onboarding of scientific and administrative staff at the executive level, ensuring seamless integration into ongoing projects.

+ Contribute to operational excellence by recommending and implementing process improvements, digital tools, and workflow automation methods.

+ Manage multiple cross-functional projects and initiatives, balancing shifting priorities with resourcefulness and professionalism.

Requirements

+ 7+ years of experience as an executive assistant, with at least 3 years supporting C-suite or senior executives-preferably in biotechnology, life sciences, or a regulated industry.

+ Outstanding organizational, interpersonal, and verbal/written communication skills.

+ High proficiency with Microsoft Office Suite, virtual meeting platforms, and collaboration/project management tools; experience with scientific documentation or regulatory platforms is a strong plus.

+ Impeccable discretion, judgment, and attention to detail when handling confidential and proprietary information.

+ Demonstrated ability to operate effectively in a dynamic, deadline-driven environment.

+ Bachelor's degree or relevant professional certification is preferred.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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