Department Assistant Coordinator; Administrative Support Coordinator BIE

Overview

Department Assistant Coordinator (Administrative Support Coordinator I BIE) – San Diego State University

Location:

San Diego | Work type:
Staff | This is a full-time, benefits-eligible, permanent/probationary position. This position is designated non-exempt under FLSA and eligible for overtime. Telecommuting eligible up to 1 day per week following a training period requiring on-site presence.

Position Summary:

SDSU is seeking a reliable and detail-oriented Department Assistant Coordinator to serve as the front-line contact for a busy academic department. This role supports both the administrative and instructional needs of the department, ensuring efficient daily operations, faculty support, and student engagement.

• Administrative Support: Manage front-desk reception, phone and email communications, mail distribution, office equipment training, key distribution, procurement, and support for departmental events and administrative tasks.
• Instructional Program Support: Assist students with course and scheduling inquiries; support faculty with instructional materials, document preparation, and file management; aid graduate advisors and help build semester course schedules.

• Be the first point of contact and resource for students, faculty, and staff
• Support impactful events and programs that shape the academic experience
• Work in a collaborative environment where attention to detail and service matter
• Gain hands-on experience in academic coordination and department operations

• This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to 1 day per week, following a training period during which on-site presence is required.

The College of Sciences comprises eight academic departments, five joint doctoral programs, and several research centers and institutes. It oversees off-campus sites such as the Coastal and Marine Institute, the Center for Research in Mathematics and Science Education, and the Molecular Biology Institute, with broad expertise in teaching and research.

The Department of Chemistry at SDSU includes 20 faculty members, approximately 40 Teaching Associates, and 10 staff positions. The Department offers five degree programs: B.A., B.S., M.A., M.S., and a Joint Ph.D. with UC San Diego. Students may pursue specialized study in Analytical, Biochemistry, Inorganic, Organic, and Physical Chemistry. For more information regarding the Department of Chemistry, .

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, and the ability to understand and operate in a variety of organizational structures. Incumbents should have thorough knowledge of English grammar, spelling, and punctuation and be able to communicate clearly orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic.

Ability to use and quickly learn new office support technology systems and software packages is a prerequisite. These qualifications are normally obtained through a high school program, technical/vocational program, or equivalents combined with several years of related office work experience.

• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Ability to handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Experience working in an office setting.
• Experience with Microsoft Office suite.
• Experience with Google suite.
• Ability to handle effectively a broader range of interpersonal contacts with students, faculty and staff from underrepresented groups.
• Scheduling experience preferred.

SDSU offers competitive compensation and a comprehensive benefits package designed to support well-being…