Administrative Assistant to Assistant Head of School

Overview

The Bishop’s School is an independent, all gender college-preparatory school for 800 students in grades six through twelve, affiliated with the Episcopal Church. Located in La Jolla, the School emphasizes academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. The School’s student-teacher ratio is approximately 9 to 1, with a history of attracting applicants from a broad geographic area.

The School awards more than $4 million in need-based grants annually.

The Bishop's School seeks an Administrative Assistant to the Office of the Assistant Head of School for Adolescent Learning and Development (AHSALD). Immediate start.

Reporting to the Assistant Head of School for Adolescent Learning and Development (AHSALD), the Administrative Assistant provides general administrative support to the AHSALD and other student-facing administrators. The successful candidate will demonstrate professionalism and collegiality in engaging with colleagues, students, parents and guardians, along with outstanding organizational skills, the ability to see tasks and projects through to completion efficiently and in a timely fashion, with an understanding of the importance of getting the details right.

This is a 12-month per year in-person position.

• Maintain a welcoming and positive atmosphere in the office, acting as a knowledgeable first point of contact
• Provide a high level of customer service to all constituencies interacting with the office
• Work closely with the Administrative Assistant to the Student Services Team to support students throughout the day in troubleshooting issues, providing or guiding them to find needed information
• Monitor student movement in the general office area ensuring that they reach their intended destination
• Support the AHSALD and other administrators with the construction of class schedules for each term
• Ensure that key School events are added to the master calendar
• Process School event requests including service activities
• Execute event-related tasks according to established timelines
• Assist with the 8th Grade Night of Achievement
• Facilitate approval process for field trip requests; support faculty and administrators with accurate and complete information and act as liaison with trip sites, as needed
• Work with sponsoring faculty member and business office to develop field trip budgets and reconciliation of expenses
• Manage the permission slip process for field trips
• Work with the transportation manager to arrange transportation for trips
• Work with the food services team to arrange refreshments for trips and events
• Work with the events team to oversee logistical details of student events, as needed
• Provide accurate and timely information to families regarding field trips and events
• Order supplies as needed
• Provide back-up support for the School receptionist, including covering lunch breaks and occasional absences
• Maintain high standards of professionalism, confidentiality, and integrity
• Other duties as assigned

• Bachelor’s or associate’s degree preferred
• Previous experience in an administrative support role; prior school experience is highly desirable
• Outstanding time management skills and attention to detail and accuracy
• Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem-solve independently and in a team environment
• Commitment to providing a high level of customer service
• Proficiency with Google Workspace and aptitude for learning new technology

The anticipated salary range for this position is $65,000 – $71,000 annually, based on experience.

Along with generous compensation, The Bishop's School offers a menu of medical, dental, and vision plans, retirement plan contributions plus match, paid vacation and paid holidays, and daily lunch when school is in session.

Interested candidates are invited to submit a current resume and cover letter using the provided link. Applications received by February 6, 2026 will receive priority consideration.

Please do not contact the school directly.

The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that reflects the people of the San Diego area and the United States. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, disability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws.

The Bishop's School takes affirmative action in support of its policy to employ and advance all qualified candidates.