Development Administrator

Responsibilities

• Executes the accurate entry of pledges and contributions, consistent payment reminders, and performs the backend data processing for annual campaigns, capital campaigns, and special events.
• Implements and maintains association administrative best practices for all donation processing, including all data entry and donor record updates to ensure data integrity.
• Generates a monthly Account Receivables report to ensure an efficient payment and collections process of all charitable donations (annual campaign, capital, special events, etc.) and assists with all other development-related reporting as requested.
• Completes all steps for receiving charitable gifts at the branch level, including processing payment, data entry, billing, and the completion of necessary administrative follow-up.
• Leads the creation and distribution of personalized stewardship materials, including summer camper cards, holiday greetings, and birthday acknowledgments, and facilitates the timely delivery of thank-you letters and gift acknowledgments to donors and branch partners.
• Supports association events and branch special events such as galas, golf tournaments, and community events by researching/booking venues, processing contracts and vendor agreements, and facilitating the check-in/out process.
• Serves as administrative support and project executor to all development department tasks related to stewardship, annual campaign, grants, special events, major gifts, capital and planned giving.
• Provides front desk coverage during breaks and absences, including answering phone calls, responding to inquiries, granting building access, and managing room reservations.
• Possesses a foundational understanding of philanthropy and a commitment to fundraising goals through accurate gift processing and adherence to development best practices.

• High school diploma/GED, or training that ensures the ability to read and write at a level necessary for successful job performance.
• 2+ years of administrative support experience specifically within donor-centered environments or professional fundraising.
• 2+ years of work experience assisting in the planning and execution of nonprofit events and development campaigns.
• Must be fingerprinted prior to reporting to work and include CPR/AED, and First Aid Certification, covering Adult and Child/Infant, obtained within 30 days of hire and from one of the following certifying organizations:
  American Red Cross, American Heart Association, American Safety and Health Institute.

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you.

USD $22.64 - USD $27.17 /Hr.