Executive Assistant; LK

Hiring:
Full-time Executive Assistant - Remote - $9,600 - $14,400/yr

🚀

Hiring:
Full-time Executive Assistant - Remote - $9,600 - $14,400/yr

🚀

About the Client

Modern Men’s Grooming – A modern men’s grooming brand redefining daily care through craftsmanship, clean ingredients, and timeless style. Barber-Built, Performance-Driven – Created by professional barbers, their lineup delivers pro-grade results at home — from texturizing sprays and styling clays to beard oils, shampoos, and body essentials. Clean by Design – Pure, FDA-approved ingredients — no fillers, no shortcuts. Creative and Collaborative – Small team, big creative energy, and constant iteration.

Culture of Integrity & Innovation – The team thrives on honesty, open communication, where bold ideas are welcomed, and collaboration is key.

We Assist

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles. Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

• Calendar Management
• Inbox & Communication Mgmt
• Meeting Notes & Follow-Up
• Project & Workflow Organization
• Product Launch & Marketing Support
• Travel & Logistics Coordination
• Ad Hoc & Special Projects

Additional Information

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Why Are They Hiring an Executive Assistant? Our client is looking for a proactive, detail-obsessed Executive Assistant to be the backbone of the founder’s day-to-day operations. As the brand grows, the founder’s time is stretched thin between product launches, meetings, and strategy. Your mission? Bring clarity, structure, and execution to his world—so he can focus on scaling the business. You’ll manage his calendar, inbox, meetings, and systems with precision, ensuring no task or opportunity falls through the cracks.

If you love staying five steps ahead, thrive in fast-paced environments, and get genuine satisfaction from helping things run smoothly—this is your moment to shine.

Must-Haves:

• Exceptionally Organized & Detail-Oriented – You thrive on structure and love keeping chaos in check.
• Proactive Problem Solver – You don’t wait for direction; you anticipate what’s next and take initiative.
• Tech-Savvy & Resourceful – Comfortable learning new tools quickly and streamlining workflows.
• Dependable & Punctual – You value consistency and follow-through, ensuring no task slips through the cracks.

Nice-to-haves:

• Experience in DTC, eCommerce, or Consumer Brands – Especially if you’ve supported founders or creative entrepreneurs.

• Calendar & Scheduling Management
  • Fully own and maintain a busy executive calendar (10–30 meetings per week)
  • Coordinate meetings across internal teams, vendors, and external partners
  • Prioritize strategically — protecting blocks for deep work and leadership time
  • Anticipate and resolve conflicts quickly, ensuring seamless scheduling
  • Prepare meeting agendas by reviewing previous meeting notes and action items
• Inbox & Communication Management
  • Manage the executive’s business inbox with a zero-inbox mindset
  • Organize, label, and filter incoming emails for speed and clarity
  • Draft polished, brand-aligned responses and correspondence
  • Use AI tools (like ChatGPT) to summarize, draft, or automate replies where appropriate
  • Flag urgent items, follow-ups, and pending decisions for quick action
  • Maintain clear communication between the founder and internal/external stakeholders
• Meeting Notes, Action Items & Follow-Up
  • Attend key meetings or review AI-transcribed notes to identify next steps
  • Capture and summarize action items in an organized, trackable format
  • Assign and…