Office Specialist; Property Management

Overview

Salary: $23.33 - $28.43 hourly

Type: Regular full time, full benefits

Final date to receive applications: Open until filled

Department: Property Management and Maintenance Department

Location: This is an in-office position. Remote options not available. Onsite work location:
Refer to supplemental question to select your preferred location

• 9/80 Compressed Work Schedule (office closed every other Friday)

• 14 paid holidays

• Employer paid pension contribution of 14% to base salary

• 457 tax-deferred savings plan

• Social security exempt

• Tuition reimbursement up to $5,000 annually

• Sharp PPO or HMO Plan, Kaiser Permanente HMO Plan

• Dental

• Vision

• Flexible spending account

• Health and wellness perks

• Rewards & Recognition program

Full benefits package: see the full package /sdhc-employee-benefits/

The San Diego Housing Commission (SDHC) is an award-winning public housing agency in the City of San Diego that provides innovative housing assistance programs for households with low income or experiencing homelessness. The San Diego City Council, in its role as the Housing Authority of the City of San Diego, oversees SDHC. SDHC helps pay rent for more than 17,000 households with low income annually;

is a leader in collaborative efforts to address homelessness, such as the Community Action Plan on Homelessness for the City of San Diego and SDHC’s homelessness initiative, HOUSING FIRST – SAN DIEGO, which has created more than 11,000 housing solutions since November 2014 for people experiencing homelessness or at risk of homelessness; and creates and preserves affordable rental housing, with more than 23,000 affordable units in service in the City today with SDHC’s participation.

The Real Estate Operations division contains the Property Management (PM) and Asset Management (AM) departments. Together the Property and Asset Management departments are responsible for effectively and strategically managing over 2,018 units scattered across over 149 properties.

The Office Specialist in the Property Management & Maintenance Department will work on site. The Office Specialist provides support to Property Manager at the assigned work location such as answering phone calls, answering tenant inquiries, processing payments, coordinating meetings with external parties, and other duties as assigned. Knowledge of Microsoft Office and previous experience providing clerical support in a Property Management environment is highly preferred.

Candidate must have strong verbal and written communication skills, ability to independently prioritize tasks, be detail-oriented, adaptable and a team player.

Incumbents at this level provide specialized and technical administrative and office support work for an assigned program or department. Successful performance of the work requires the use of tact, discretion, and independent judgment as well as knowledge of departmental activities. The work has technical and programmatic aspects, requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with staff and the public, as well as performing various research functions.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

• Performs technical office and administrative support duties for an assigned department; participates in various technical processes, procedures, and programs; provides information and assistance to the public on assigned programs.

• Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, maintaining department files and databases, ordering and coordinating supply orders, preparing contracts and agreements, arranging for equipment purchases and maintenance, attending meetings, and serving on various task forces and committees.

• Prepares and assembles reports, memoranda, correspondence, agreements, contracts, legal documents, technical charts, work orders, and other…