Administrative Support Coordinator

Overview

Noah Homes
, a nonprofit serving adults with intellectual and developmental disabilities, is seeking a friendly and professional Receptionist/Office Coordinator.
The Receptionist/Office Coordinator supports the day-to-day operations of our Administrative Center by providing high-quality front office and administrative support, coordinating volunteers, and ensuring a welcoming, organized, and efficient workplace. This role is ideal for someone who is detail-oriented, service-minded, and thrives in a fast-paced, mission-driven environment.

Front Office & Administrative Support

• Greet and assist visitors, callers, and email inquiries with professionalism and warmth
• Sort mail, manage filing, photocopying, and general office organization
• Coordinate package pickup and routing, including medications for Casas and facilities
• Maintain weekly and monthly calendars
• Order office and Casa supplies and complete occasional errands
• Open and secure Administrative Center entrances daily

Volunteer Coordination

• Schedule and manage volunteers from schools, corporate partners, and community groups
• Maintain accurate volunteer records, hours, and documentation in Bloomerang
• Communicate volunteer assignments, expectations, and support needs with staff
• Serve as onsite liaison for volunteer activities, including welcoming and orienting volunteers

Facility & Event Support

• Maintain cleanliness, organization, and readiness of the Community Center
• Prepare rooms for meetings, activities, and special events (setup and takedown)
• Organize and manage storage spaces and inventory
• Assist with fundraising events, mailings, and logistics
• Support staff celebrations and recognition events
• Assist with IT ticket requests and follow-up
• Support senior leadership and staff with administrative projects as assigned

• Strong organizational and time-management skills
• Excellent customer service and communication skills
• Ability to manage multiple tasks and deadlines
• Professional demeanor and attention to detail
• Proficiency with basic office technology; experience with volunteer databases a plus
• Ability to work independently and collaboratively

• Experience in nonprofit, human services, healthcare, or residential care settings
• Familiarity with shared drives or digital document systems

• Fast, accurate, and detail-oriented
• Calm under pressure
• Highly responsive and proactive
• Strong customer service mindset

On-site role at our Spring Valley campus. Monday-Friday with occasional early mornings, evenings, or weekend meetings.

Salary: $18 - $21 per hour

Please submit a resume and a brief cover letter describing your relevant experience and why you are a strong match for a fast-paced administrative support role
.

As part of our commitment to providing a safe and supportive environment for the vulnerable adults we serve, all offers of employment are contingent upon successful completion of a background check. Certain positions may also require a valid driver’s license, an acceptable driving record, and proof of insurance for roles involving the transportation of participants. Meeting these requirements is a condition of employment.