Receptionist​/Office Coordinator

Receptionist/Office Coordinator

Full-Time | Non-Exempt | On-Site

www.noahhomes.org/careers

Noah Homes, a nonprofit serving adults with intellectual and developmental disabilities, is seeking a friendly and professional Receptionist/Office Coordinator.

The Receptionist/Office Coordinator supports the day-to-day operations of our Administrative Center by providing high-quality front office and administrative support, coordinating volunteers, and ensuring a welcoming, organized, and efficient workplace. This role is ideal for someone who is detail-oriented, service-minded, and thrives in a fast-paced, mission-driven environment.

Front Office & Administrative Support

• Greet and assist visitors, callers, and email inquiries with professionalism and warmth

• Sort mail, manage filing, photocopying, and general office organization

• Coordinate package pickup and routing, including medications for Casas and facilities

• Maintain weekly and monthly calendars

• Order office and Casa supplies and complete occasional errands

• Open and secure Administrative Center entrances daily

Volunteer Coordination

• Schedule and manage volunteers from schools, corporate partners, and community groups

• Maintain accurate volunteer records, hours, and documentation in Bloomerang

• Communicate volunteer assignments, expectations, and support needs with staff

• Serve as onsite liaison for volunteer activities, including welcoming and orienting volunteers

Facility & Event Support

• Maintain cleanliness, organization, and readiness of the Community Center

• Prepare rooms for meetings, activities, and special events (setup and takedown)

• Organize and manage storage spaces and inventory

• Assist with fundraising events, mailings, and logistics

• Support staff celebrations and recognition events

• Assist with IT ticket requests and follow-up

• Support senior leadership and staff with administrative projects as assigned

• Strong organizational and time-management skills

• Excellent customer service and communication skills

• Ability to manage multiple tasks and deadlines

• Professional demeanor and attention to detail

• Proficiency with basic office technology; experience with volunteer databases a plus

• Ability to work independently and collaboratively

• Mission-driven, supportive work environment

• Opportunity to engage with volunteers and community partners

• Meaningful work that supports individuals with disabilities and the broader organization

We are committed to promoting a collaborative, respectful, and mission-driven work environment.

• Experience in nonprofit, human services, healthcare, or residential care settings.

• Familiarity with shared drives or digital document systems.

Fast, accurate, and detail-oriented.

Calm under pressure.

Highly responsive and proactive.

Strong customer service mindset.

On-site role at our Spring Valley campus.

Monday-Friday with occasional early mornings, evenings, or weekend meetings.

Please submit a resume and a brief cover letter describing your relevant experience and why you are a strong match for a fast-paced administrative support role.

Background Check & Driving Requirement Disclaimer
As part of our commitment to providing a safe and supportive environment for the vulnerable adults we serve, all offers of employment are contingent upon successful completion of a background check. Certain positions may also require a valid driver's license, an acceptable driving record, and proof of insurance for roles involving the transportation of participants. Meeting these requirements is a condition of employment.