Executive Assistant; LK

Overview

Hiring:
Full-time Executive Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client

💈 Modern Men’s Grooming – A modern men’s grooming brand redefining daily care through craftsmanship, clean ingredients, and timeless style.

💎 Barber-Built, Performance-Driven – Created by professional barbers, their lineup delivers pro-grade results at home — from texturizing sprays and styling clays to beard oils, shampoos, and body essentials.

🌿 Clean by Design – Pure, FDA-approved ingredients — no fillers, no shortcuts.

🎨 Creative and Collaborative – Small team, big creative energy, and constant iteration.

🤝 Culture of Integrity & Innovation – The team thrives on honesty, open communication, where bold ideas are welcomed, and collaboration is key.

🌟 About We Assist

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant

• 🗓 Calendar Management
• 📧 Inbox & Communication Mgmt
• 📝 Meeting Notes & Follow-Up
• 📂 Project & Workflow Organization
• 🧴 Product Launch & Marketing Support
• 🧳 Travel & Logistics Coordination
• 📦 Ad Hoc & Special Projects

Must-Haves:

• 🧠 Exceptionally Organized & Detail-Oriented – You thrive on structure and love keeping chaos in check.
• ⚡ Proactive Problem Solver – You don’t wait for direction; you anticipate what’s next and take initiative.
• 💻 Tech-Savvy & Resourceful – Comfortable learning new tools quickly and streamlining workflows.
• 🕐 Dependable & Punctual – You value consistency and follow-through, ensuring no task slips through the cracks.

Nice-to-haves:

• 🧴 Experience in DTC, eCommerce, or Consumer Brands – Especially if you’ve supported founders or creative entrepreneurs.

• 🗓 Calendar & Scheduling Management
  • Fully own and maintain a busy executive calendar (10–30 meetings per week)
  • Coordinate meetings across internal teams, vendors, and external partners
  • Prioritize strategically — protecting blocks for deep work and leadership time
  • Anticipate and resolve conflicts quickly, ensuring seamless scheduling
  • Prepare meeting agendas by reviewing previous meeting notes and action items
• 📧 Inbox & Communication Management
  • Manage the executive’s business inbox with a zero-inbox mindset
  • Organize, label, and filter incoming emails for speed and clarity
  • Draft polished, brand-aligned responses and correspondence
  • Use AI tools to summarize, draft, or automate replies where appropriate
  • Flag urgent items, follow-ups, and pending decisions for quick action
  • Maintain clear communication between the founder and internal/external stakeholders
• 📝 Meeting Notes, Action Items & Follow-Up
  • Attend key meetings or review AI-transcribed notes to identify next steps
  • Capture and summarize action items in an organized, trackable format
  • Assign and follow up on deliverables to ensure completion across the team
  • Send meeting recaps, follow-up emails, and thank-you notes as needed
  • Prepare pre-meeting summaries so the founder arrives informed and ready
• 📂 Project & Workflow Organization
  • Build and maintain project boards in Asana to manage ongoing deliverables
  • Log new ideas, voice notes, and concepts into organized systems for future execution
  • Track progress on internal and external projects—ensuring deadlines are met
  • Help implement structure around creative ideas, launches, and marketing timelines
• 🧴 Product Launch & Marketing Support
  • Assist in planning and tracking timelines for annual product launches
  • Coordinate with vendors on sample timelines, product pricing, and launch logistics
  • Support creation of marketing collateral and product descriptions
  • Conduct light market research…