Office Operations Coordinator

Grow Through Life Counseling is a clinician‑led group practice committed to supporting emotional wellness in children, teens, adults, couples, and families across San Diego and Riverside Counties – and now, virtually across California! Founded in 2012, we provide high‑quality mental health support to families in San Diego, with clinicians dedicated to improving lives and contributing to the community. Apply now to start making a difference in our community!

• Clinician‑led and family‑centered
• Supportive, collaborative culture
• Career advancement and clinical leadership pathways
• Competitive compensation with full‑time benefits

You will be primarily responsible for coordinating all hiring efforts and managing office maintenance for our nine locations around San Diego and Riverside Counties.

• Travel to nine practice locations (Chula Vista, Mission Valley, La Mesa, Santee, Scripps Ranch, Sorrento Valley, Oceanside, Murrieta and Temecula) to maintain office operations and facilitate interviews.
• Key member of the hiring team, assisting with day‑to‑day recruitment operations to attract skilled and diverse candidates.
• Collaborate with the hiring team to manage the talent acquisition process: create job descriptions, manage all job postings, screen resumes, schedule/conduct interviews, maintain timely communication with applicants, conduct reference checks, and extend offers of employment.
• Oversee general office operations and ensure a clean, functional workspace at all locations.
• Maintain office supplies inventory for the nine locations.
• Track and reconcile budgets for office supplies.
• Collaborate with clinical leadership to identify and prioritize office‑related needs, serving as the primary liaison with property management, janitorial staff, and maintenance personnel to ensure timely resolution of office issues.
• Support planning of employee events and retention initiatives, including coordinating office celebrations such as birthdays, work anniversaries, and team‑building activities that foster a positive and inclusive workplace culture.
• Assist staff in troubleshooting common computer issues or concerns.
• Maintain office security by assisting with office access and vendor entry.
• Assist in onboarding new employees (e.g., supplies, desk setup, welcome bags).
• Collaborate with other departments to maintain and provide great client‑care experiences.
• Follow established clinical protocols and procedures at all times.
• Represent the practice in a positive and professional manner at all times.
• Perform other duties as assigned.

• Bachelor’s degree preferred.
• Ability to travel to all nine office locations using reliable transportation.
• Understanding of recruitment employment laws.
• Demonstrated ability to learn and grasp new concepts, technologies, and procedures quickly.
• Ability to thrive in a fast‑paced environment and adapt to evolving practice needs.
• Curiosity and proactive attitude toward learning and skill development.
• Proficiency and knowledge to provide technical support and resolve general IT issues.
• Willingness to work extended hours as needed.
• Proficient computer skills in Google Workspace and EHRs.
• General knowledge of office skills and use of office equipment (copier, laser printers, fax machine, telephones, computers).
• Ability to use initiative and independent judgment within established guidelines.
• Effective written and oral communication and social skills.
• Excellent written and verbal skills, with proven ability to use punctuation and grammar correctly.
• Bilingual fluency is a plus.
• High degree of discretion, integrity, professionalism, and accountability.
• Professional image and demeanor.
• Exceptional time‑management and organizational skills with capacity to handle high volumes of detailed work, multitask, and manage project deadlines.
• Consistent, punctual, and reliable attendance.
• Strong ability to communicate effectively and work well with others in a collaborative, respectful manner.
• Minimum physical requirements: able to lift and transport up to 25 pounds.

$23 – $25 per hour.