Administrative Assistant

Smith Group is an integrated design firm with a reputation for cultivating a top‑ranked culture while pioneering award‑winning innovative design solutions. We blend research, data and technology with ingenuity and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural, waterfront, parks and open spaces, and urban environments.

We are looking for passionate problem solvers who want to elevate design, push boundaries and create a more resilient future.

The San Diego office of Smith Group is looking for an Administrative Assistant to join our team.

• Provide administrative support including typing, editing, and formatting documents, correspondence, reports, maintaining records and files; updating mailing and phone lists; faxing and photocopying; data entry, travel arrangements and expense reports, etc.
• Assist with sorting, screening, and distributing incoming and outgoing mail.
• Assist with maintaining studio calendars.
• Assist with studio project work as needed, including formatting specification documents and project information management.
• Lead tutorial/Web Ex with outside project team members on the use of the project information management software.
• Assist with coordinating and setup of meetings and lunch and learns.
• Assist with maintaining office and kitchen supplies inventory.
• Cover receptionist's duties as needed.
• Prepare for and engage in orientation with new studio members.

• 3 to 5 years of professional administrative support experience. Experience working in the A/E or construction industry preferred.
• High school diploma or GED required;
  Associate degree preferred.
• Experience with RFI's, Submittals, and AIA documents preferred.
• Excellent communication skills, the ability to collaborate and work effectively in a team environment, as well as work independently under limited supervision.
• Strong Word, Excel, and PowerPoint skills required. Project management software experience beneficial.
• Strong organizational, verbal, and written communication skills.
• Excellent customer service skills, dealing with both internal and external customers is required.

At Smith Group, we are committed to helping our staff thrive with great projects and time to unwind. We offer flexible scheduling, a hybrid work environment, 3 weeks of PTO within your first year of employment with the option of purchasing additional time off, 8 paid federal holidays, plus 15 extra Fridays off! Our benefits plan includes medical, dental, and vision coverage, wellbeing resources, paid parental leave, a flex spending account and voluntary insurance options.

We invest in your future through our 401(k) program with employer matching, tuition reimbursement program, one-on-one career coaching and professional development opportunities. While we may ultimately pay more or less than a posted salary range, at the time of posting the anticipated salary range for this position is $25.00 to $27.50 per hour. You are eligible to receive overtime pay for hours worked beyond 40 in a work week and a performance-based bonus each year.

To be considered for this role, please create a profile and apply!

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. If you require reasonable accommodation to complete this application, interview, or otherwise participate in the employee selection process, please direct your inquiries to