Risk Management Administrative Assistant

Overview

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

• Provides administrative support to the VP of Risk and San Diego Office
• Assists with daily insurance, bond and risk management services
• Ability to quickly get a strong understanding of liability insurance, builder’s risk insurance and surety bonds in order to effectively explain coverages and develop problem-solving skills to help assist the project teams in an efficient manner
• Builds and maintains relationship with executive leaders, project teams, Corporate Services and outside insurance and bonding brokers
• Ability to effectively communicate with project teams and brokers on core job duties
• Updates and maintains Risk Management Logs and databases
• Resolves issues in a timely and professional manner
• Uploads documents to shared drives and Project Management Portal
• Notarizes signatures and seals documents
• Provides California Division with administrative support as needed
• Ability to work independently

• Ensures timely procurement of Owner Bonds documents
• Reviews and approves Subcontractor and Trade Contractor Bond documents
• Follows up for corrections to Subcontractor and Trade Bonds in a timely manner

• Ensures timely procurement and distribution of Owner Certificates of Insurance
• Reviews and approves Trade Contractor’s Certificates on CM Multi Prime projects
• Ensures timely and accurate procurement of builder’s risk quotes
• Takes the lead role in binding, extending and closing out builder’s risk policies
• Works as a liaison between insurance broker and project team as needed
• Obtains and reviews copies of Owner builder’s risk policies
• Obtains Owner Controlled Insurance Program (OCIP) policies and documents
• Assist project teams with Risk Management applications and OCIP enrollments

• Reviews Owner Contracts as needed to procure insurance and bond documents
• Coordinates contractual CA Code requirements with VP of Legal
• Creates Subcontractor project specific Insurance Requirements

• Works with Marketing Department on Risk Management requirements for RFP/Q’s
• Takes the lead role in procuring the required risk management documents and quotes

• Ability to interact with all levels of the organization
• Possesses strong interpersonal skills and the ability to effectively communicate, in verbal and written form, with diverse personalities in a team environment
• Recognizes, reports and solves problems in a creative, positive, and constructive way and makes recommendations for improvements in systems, procedures and policies
• Ability to work independently with minimal supervision
• Ability to use independent judgment
• Strong attention to detail
• Ability to multi-task, prioritize and meet deadlines
• Solid knowledge of office procedures
• Ability to operate various office equipment (i.e. multiple line phone system, fax machine, copier, scanner, postage machine, printers, etc)
• Ability to work with Microsoft Office Suite
• Ability to work with Procore and Company software.

• High School Diploma, GED or comparable experience
• 1-2 years’ of experience in a similar role
• Experience with in the insurance and construction industry beneficial, but not required

The salary range for this position is $65,000 - $75,000 annually.

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better…