Administrative Assistant - Special Procedures

Administrative Assistant – Special Procedures

Filing Deadline: Mon 1/26/2026

Work Schedule: Variable, 8 hour shifts, Monday – Friday

Payroll

Title:

BLANK AST 3

Department: La Jolla Special Procedures Room

Hiring Pay Scale: $29.42 – $42.16 per hour

Worksite: Jacobs Medical Center

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Position : #138024

Under general supervision, the Administrative Assistant provides essential operational and administrative support to the GI/Hepatology division. This role ensures that daily clinic and procedural workflows are well‑organized, coordinated, and aligned with departmental and regulatory standards. Supports leadership, providers, and nursing teams by managing schedules/calendars, coordinating meetings, facilitating communications, and maintaining key administrative records. Performs other duties as assigned.

Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.

Will be required to support staffing office and work early hours.

• Three (3) years recent administrative experience in a Special Procedures department (or similar healthcare environment).
• Demonstrated excellence in customer service and interpersonal communication skills.
• Effective time management skills.
• Strong MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Payroll experience required.
• Highly detail‑oriented.
• Must possess the ability to work effectively and equitably with others.

• Medical terminology training and/or certificate.
• Epic scheduling/template experience preferred.
• Experience with OR equipment and patient transport.

• Must be able to work various hours and locations (including weekends and evenings) according to business needs.
• Employment is subject to a criminal background check and pre‑employment physical.

Annual Full Pay Range: $61,429 – $88,030 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.42 – $42.16

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life‑support certifications (BLS, NRP, ACLS, etc.) must include hands‑on practice and in‑person skills assessment; online‑only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading‑edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute–designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

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