Part-Time Front Desk Admin; Onsite, Temp

Part‑Time Front Desk Admin (Onsite, Temp)

• Contract

is revolutionizing the hiring landscape by streamlining recruitment processes and enhancing the job search experience for both employers and candidates. As part of a distinguished family of workplace solution companies, we work alongside  & Job Mobz, which specializes in talent acquisition services;
Bounty Jobs, the leading marketplace for recruitment agencies;
Bench Accounting, providing seamless financial management; and Before You Apply, offering comprehensive employer branding capabilities.

Our client’s mission is to help everyone find their place in the world. They were founded in 2012 and have been revolutionizing the real estate industry with their end‑to‑end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

They are currently seeking a temporary Office Administrator to join them in one of their offices in the Carmel Mountain area in San Diego
!

• Anticipated end date:
  July 1, 2026
• Pay range: $25.00 per hour
• Office
  
  Location:
  
  Carmel Mountain

Role Overview

The Office Administrator (OA) is a core in‑office role in all of our sales offices. This position reports to and supports the Agent Experience and Sales Management Teams in ensuring a seamless and exceptional office experience. The OA demonstrates dynamic customer focus, positivity, approachability, flexibility, and capabilities to perform in a fast‑paced environment. An OA is the first impression for the office, ensuring the office runs efficiently, providing our customers unparalleled service, and playing a critical role in the daily operations of the office.

Front End | Agent Facing Behaviors

Serves as the face of the office by welcoming and coordinating guests and providing a high‑touch experience.

Builds and nurtures relationships with all customers in the office through frequent touch bases throughout the day.

Provides services including but not limited to: recognition, networking, community, and retention.

Maintains office environment by ensuring the office stays clean, stocked and organized throughout the day.

Answers and directs all incoming calls to the appropriate parties.

Solves problems as they occur; escalates facilities/office issues as needed.

Prints projects submitted by agents according to company printing policy.

Back End | Administrative Tasks

Manages and executes the office’s standard operating procedures.

Ensures cleanliness and overall organization of all areas of the office at all times, including reception, conference rooms, kitchen, and general common areas.

Oversees planning and logistics associated with office‑based events and meetings.

Manages internal communications including office updates per the guidance of Sales Manager.

Fields internal and external general office inquiries.

Liaises with Fed‑Ex, UPS, USPS, etc. for all incoming and outgoing packages.

Collects and distributes all incoming mail.

Assists as needed with facilities management inquiries and service requests for the office and escalates as necessary.

Communicates with team members to maintain and order necessary office supplies from appropriate vendors.

Works collaboratively with other team members and departments to champion questions and feedback on behalf of agents.

Partners closely with the Operations Managers and Sales Managers to support them with anything they need.

Maintains the internal roster of agents to ensure the directory is up to date.

Sales Meeting preparation:
Setting up for in‑office Sales meetings. Welcomes the presenters and introduces them to the Sales Managers prior to the meetings. Sets up food/coffee/seating and breaks down/cleans up before and after Sales meetings every Wednesday.

What they’re looking for...

1-2 years of previous experience in customer service, office management, hospitality, or operations.

Previous experience working with enterprise technology (Zendesk, Salesforce, Confluence) is a plus.

Great listening skills, connects well with others, and is empathetic of the customer’s pain points.

A passion for creating community within a space; you encourage in‑office interaction, bonding and engagement.

Strong problem‑solving and analytical skills, allowing you to adapt and formulate solutions quickly.

Strong verbal communication and presentation skills.

Meticulous attention to detail, highly organized.

Ability to work in the office during standard operating hours.

Ability to lift up to 25 lbs.

All your information will be kept confidential according to EEO guidelines.