Development and Office of Technology Development; OTD Administrator

Requisition Number: DEVEL
002647

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• Posted :
  August 15, 2025
• Full-Time

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Reporting to the Senior Director of Development and the Senior Director of the Office of Technology Development, the Administrator supports daily administrative, operational, and project management functions to ensure the team operates efficiently, smoothly, and in compliance with Salk policies.

Job location is at10240 Science Center Dr,San Diego, CA 92121

Who We Are

The Salk Institute is an internationally renowned research institution that valuesall members of our scientific community. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces perspectives across discipline, professional acumen, and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.

Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community has many talented individuals from varied backgrounds, each playing a crucial role in driving our mission forward. Fromvisionary leaders to dedicatedadministrators and brilliantfaculty members , the Institute is united by a shared passion for scientific exploration and innovation.

What Your Key Responsibilities Will Be

• Reporting to the Senior Director, Development, provide the overall Development Department and major and principal gift officers with a full suite of administrative support, including complex calendar management, submitting expense reports and maintaining subscriptions and tools necessary for day-to-day operations.
• Coordinates all domestic/international travel for Department staff including air/ground transportation and lodging; processes all required paperwork/vouchers/documentation before and after trips; and prepares payment requests and expense reimbursements.
• Assume project management responsibility for departmental events including, but not limited to Symphony at Salk, and donor Salon events.
• Attends meetings with the Senior Director or on their behalf as necessary. Records action items and facilitates follow-up. Takes meeting minutes when requested.
• Answers and screens telephone calls using a high degree of tact, diplomacy, judgment and political sensitivity regarding callers. Ensures that appropriate standards of courtesy and service are maintained at all times.
• Working with the Prospect Research Analyst, requests, assembles and prepares prospect research. Evaluates information, and prepares outlines, reports, summaries and correspondence concerning biographical and financial information.
• Prepares briefings for meetings and events for the Senior Director.
• Enters contact reports and proposals into Salesforce database.
• Maintains absolute confidentiality.

Finance and Agreement Administration

• Process incoming receivables and perform coding in coordination with the Finance Department.
• Maintain records of executed agreements and manage accurate, timely data entry in the Cayuse platform — a critical system for tracking agreements, compliance, and IP disclosures.

Administrative and Operational Support

• Provide full suite of administrative support, including but not limited to calendar scheduling, mail distribution, expense submissions, and meeting logistics, distributing mail; digitizing paper documents, and uploading into the database; and ordering supplies as needed.
• Serve as the first point of contact for many internal administrative and research stakeholders interacting with OTD.

Process and Compliance Documentation

• Create, update, and manage departmental SOPs to maintain operational continuity and institutional compliance.
• Standardize internal workflows that reduce risk and improve efficiency in response to evolving institutional and legal frameworks.

Communications and Event Coordination

• Assume project management responsibility for…