Executive Administrative Assistant

About Pacific Health Group

Pacific Health Group is a mission-driven healthcare organization dedicated to improving health outcomes through coordinated, community-based services. In addition to healthcare operations, Pacific Health Group oversees and operates multiple subsidiary and affiliated entities. We require trusted professionals who can operate across businesses with precision, discretion, and accountability.

The Executive Administrative Assistant is responsible for end-to-end administrative, logistical, and operational support for the President & CEO across all Pacific Health Group entities and ventures
. This role is designed to protect executive focus while ensuring administrative continuity, operational follow-through, and organizational excellence across multiple businesses.

This is a hands-on, high-responsibility role requiring frequent in-person support, mobility across San Diego County, and the ability to manage complex workflows independently.

• Manage, optimize, and protect the CEO’s calendar, scheduling, and daily priorities
• Anticipate scheduling conflicts and proactively resolve them
• Prepare daily and weekly agendas aligned with executive priorities
• Act as a gatekeeper to minimize distractions and interruptions
• Track action items, deadlines, and follow-ups across all meetings and commitments

• Handle bank deposits for Pacific Health Group and affiliated entities
• Reconcile paperwork, receipts, and basic financial documentation
• Track expenses and assist with administrative financial organization
• Manage filing, documentation, and record retention (digital and physical)
• Prepare documents for executive review, approval, and signature

• Oversee and manage administrative workflows for all businesses and ventures under the Pacific Health Group umbrella
• Provide administrative support for subsidiary entities, including but not limited to:
• Olive Branch Eatery
• Parkwest Creative Solutions
• Ensure consistency, organization, and follow-through across entities
• Coordinate administrative needs between leadership and on-site teams

• Monitor, triage, and manage executive email inbox
• Flag priority communications and draft responses when appropriate
• Manage phone calls, voicemails, and inbound requests
• Ensure timely follow-up on correspondence and commitments
• Maintain strict confidentiality and discretion at all times

• Coordinate all executive travel arrangements
  , itineraries, and accommodations
• Travel frequently across San Diego County to support operational needs
• Make regular in-person visits to Pacific Health Group locations and subsidiary entities
• Support logistics for meetings, site visits, offsites, and executive engagements

• Run executive and company-related errands as required
• Deliver and retrieve documents, deposits, supplies, or materials
• Serve as an operational extension of the CEO for time-sensitive tasks
• Ensure tasks are completed accurately and on schedule

• Create, maintain, and improve administrative systems and workflows
• Identify inefficiencies and recommend improvements proactively
• Ensure no tasks, deadlines, or commitments fall through the cracks
• Maintain structured systems for reminders, task tracking, and documentation

Hourly rate: $26-32 per hour (based on experience and qualifications)

• Hybrid;
  In-person and remote with frequent travel
• Candidates should be based in or near Rancho Bernardo, Poway, Rancho Peñasquitos, or Scripps Ranch

• 5+ years of experience supporting senior executives, founders, or principals
• Demonstrated ability to manage multi-entity administrative operations
• Exceptional organizational, time-management, and prioritization skills
• Strong written and verbal communication abilities
• High level of discretion, reliability, and professional judgment
• Valid driver’s license and ability to travel throughout San Diego County

• Experience…